Administrative Associate I

RESPONSIBILITIES:

• Greet visitors and refer to appropriate staff members using proper office etiquette.
• Answer visitor’s questions and concerns professionally and courteously.
• Answer phone, route calls, and take messages.
• Screen calls and visitors to control interruptions.
• Order and maintain office supplies.
• Maintain meeting schedule of conference room and library.
• Maintain visitor logs.
• Process purchase orders.
• Ship, sign for, and distribute office packages via UPS/Fed Ex/Airborne/USPS.
• Research, price, purchase, and monitor inventory of office equipment and supplies.
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing.
• Schedule and coordinate meetings and conference calls.
• Arrange amenities for meetings and conferences as needed.
• Maintain appearance of the lobby, front desk, conference room, and library areas.
• Ability to work with minimal supervision.
• Other duties as assigned.

QUALIFICATIONS AND JOB SPECIFICATIONS:

• College degree preferred, but not required.
• A minimum of 2 years administrative/reception or customer service experience is preferred.
• Must possess excellent verbal and written communication skills.
• Exhibit exceptional interpersonal relationships with employees, peers, and customers.
• Ability to remain at assigned workstation for extended periods of time.
• Candidate must have strong emphases on organization and communication.
• Ability to multitask on a daily basis.
• Professional dress is required.

TECHNICAL EXPERTISE:

• Navigate through Quality Management System –CQ
• Intermediate Microsoft Office skills: Outlook, Excel, PowerPoint
• Ability to maintain and track budget/spending trends
• Experience with warehouse or supply chain environments is a plus
• Excellent verbal and written communication skills
• Clear and Professional diction in English

ADDITIONAL EMPLOYMENT REQUIREMENTS

• Must be able to successfully pass all preliminary employment requirements (i.e., background check and drug screen).
• Must have a valid driver’s license.

PHYSICAL/MENTAL/VISUAL DEMANDS

• Work is light to medium in nature with frequent walking to perform assigned tasks.
• Occasional lifting of 25 lbs. is required.

WORKING CONDITIONS

• Activities occur both inside and outside.
• Hazardous conditions may exist, such as proximity to material handling equipment.

EQUIPMENT OPERATED

• Equipment: Desktop computer, fax machine, copier, desk phone, and cell phone
• Systems: CQ, MS Outlook, MS Excel, MS PowerPoint and MS Word

LifeScience Logistics is an equal opportunity employer that takes affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status, disability, sexual orientation or gender identity.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School or better

• Some college or better

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)