Administrative Assistant

Company Overview

AdCellerant is an award-winning tech-enabled services company that has brought Madison Avenue-level digital marketing solutions to Main Street businesses since 2013. We help local marketers, media companies, agencies, and channel sales organizations leverage our proprietary advertising software platform, Ui.Marketing.

Requirements:

Essential Skills

• Exercise high level of sound decision making
• Sense of ownership over assigned tasks
• Exceptional written, verbal, and interpersonal communication skills
• Great grasp of technology platforms and able to quickly learn new systems
• Highly organized
• Ability to act with discretion and good judgment when handling or disseminating sensitive, confidential, or proprietary information

Requirements

• Proficient with Google Suite (Gmail, Google Drive, Google Sheets, etc). At least 1 year of experience is preferred.
• Proficient with Excel functions/ willing and able to learn
• Ability to report to Denver office regularly
• 1+ year administrative experience in an office environment or equivalent experience
• Associates degree or higher preferred
• Ability to lift 20+ lbs as needed
• Stationary position 85%
• Occasionally move about inside the office to put away supply orders, organize supplies, stock fridges, inspect conference rooms, set up for events, etc. (Frequency may vary)
• Occasionally lifts up to 30 lbs for grocery orders (putting away soft drinks, etc)

Summary of Role:

AdCellerant is seeking an Administrative Assistant to execute a broad range of administrative tasks to help the company run smoothly. The Administrative Assistant will be responsible for seeing to all the little details that make the big picture work!

This position requires creative problem solving, smart prioritization, high levels of organization, attention to detail, and the ability to learn and excel in technology platforms. Critical thinking, great interpersonal skills, and excellent written communication are crucial for this role. This person will report to the Senior Manager, People Operations and Administration and will help skyrocket the efforts of this exciting department.

The People Operations and Administration team is responsible for a wide range of functions related to office operations, division support, employee engagement programs, special projects, and much more. This role will focus on the People Operations side of the department, while remaining flexible and contributing to the overall success of the team. The focus on this role will be executing administrative tasks contributing to success in these areas: Recruiting, Employee Onboarding, Employee Engagement Programs, and People Systems. This includes things like managing users and access in various platforms, scheduling interviews, maintaining reports and conducting audits, managing our employee recognition program, spearheading our internal newsletter, and assisting with our Wellness Program, and more. You will work closely with our Administrative Assistant who focuses on Office Management, Division Support, Events, and Special Projects. The person in this position will become an expert across several areas in order to lend support and back up as necessary.

This position is a hybrid position, with 3 days per week work from home, and 2 days in the Denver office. The schedule can be flexible.

Responsibilities:

Essential Duties

• Assist the Senior Manager, People Operations and Administration with all tasks as needed
• Become familiar with company programs and resources for employees, answer questions and solve problems
• Perform tasks effectively with in given time frames
• Follow all systems and procedures and help develop new efficiencies
• Create clear, concise, informative and friendly announcements to the company as needed
• Schedule with internal and external parties on busy calendars
• Assist with employee onboarding, scheduling onboarding meetings, helping refine process, etc
• Assist with user management across third party platforms: Granting access, troubleshooting issues, remove access, compile user reports, etc
• Assist with recruiting: Contacting candidates, scheduling interviews, etc.
• Manage our employee recognition program: Sending redemptions for prizes, crafting announcements, etc
• Assist with monitoring main office phone line and agency line (app on cell phone)
• Maintain confidentiality for executives, sensitive employee information, candidate information, and more
• Research as needed for finding out about new products, new vendors, etc.
• Assist in administrative capacity across all departments as needed
• Additional tasks as needed! Specifics of this role will continue to evolve
• Work from the Denver office at least twice per week. There is flexibility with this schedule.

Back up for:

• Order office supplies, snacks, and drinks
• Manage vendor relationships, vendor contracts, vendor communication
• Coordinate office workspace planning
• Special event planning and catering, such as ordering food from caterers, delivering food, clean up, etc
• Collect, open, sort and distribute office mail
• Booking travel for employees and clients
• Monitor office activity (employee book-a-desk system, office access, office visitors)
• Organize and monitor kitchen, organize provided snacks and drinks, stock conference room fridges
• Shipping from office

Location Information:

This role is required to be report our Denver, CO office, with hybrid work from home flexibility.

Our HQ is in Denver, Colorado. Our fun, downtown location is open for those who wish to work in the office, set visitor meetings, and collaborate with coworkers in person.

Team members must live and work in the United States* (*territories excluded), and have access to reliable, high-speed internet.

Compensation:

Target annual compensation: $52,000

$25/hr

Non-exempt

Benefits:

AdCellerant offers full-time employees:

• Paid vacation, holidays, and sick days
• Health/dental/vision benefits
• 401k retirement plan and company match contribution
• Generous paid parental leave
• Wellness Program
• Work from home flexibility
• Denver, CO headquarters available for hybrid work with in office perks

Life at AdCellerant:

Our top priority is our team above everything else. We set out to build a great workplace, followed by a great company. We know that if our team is motivated, all the company’s business objectives can be achieved. Our goal of team first since our founding has led to being recognized in a few ways we are proud of:

• Denver Business Journal “Best Workplace”
• Built In Colorado’s Best Workplaces 2018, 2019, 2020, 2022, 2023
• Inc. 5000 Award for Fastest Growing Companies in the U.S, 5 years running: 2018 - 2022

Those who join our team join the ranks of an engaged, lively, industry-leading team! We are united in our mission to make Madison Avenue-level digital advertising solutions available to Main Street marketers, and you’ll find our main Pillars woven throughout everything we do.

AdCellerant’s Pillars:

• Driving results for partners & local businesses
• Technology innovations to stay ahead of the curve
• Our team members’ success & well being
• Exceptional customer service for every single partner
• Conducting our business in an ethical & sustainable way
• Making our local community a better place

Other Requirements:

Currently legally authorized to work in the United States on a full-time basis.

Equal Opportunity:

AdCellerant is proud to be an equal opportunity workplace. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates regardless of race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, marital status, citizenship, age, Veteran status, status as an individual with a disability, or other applicable legally protected characteristics.

Important: Security Notice:

We're excited that you're interested in exploring job opportunities with AdCellerant! However, we also want to remind you to be cautious and wary of recruitment scams that have become increasingly common across all industries.

Fraudsters may pose as a representative of a company, and unsuspecting applicants may be invited to participate in fake interviews, asked to fill out fabricated employment applications, or even issued fake offer letters. This is all in an attempt to entice victims to pay money or divulge sensitive personal information.

We take your safety and privacy seriously, and want to assure you that we will never ask for your financial information during any part of the interview process.

Our communication will always come from an @careers.adcellerant.com or @adcellerant.com domain.

If you receive any suspicious activity, please stop communication with the individual and consider reporting them to the US FBI Internet Crime Complaint Center. If you're unsure about the legitimacy of an email you received from our recruiting team, please forward it to us at info@adcellerant.com

*** Please do not send resumes via email ***