Administrative Assistant - Hybrid

Administrative Assistant - Hybrid (Remote and Boulder, CO )

Location: Boulder, CO and Remote

Do you enjoy creating order and a smooth workflow? Are you organized, detail-oriented, and possess excellent communication skills? If so, we are looking for YOU!

We are a crew working in support of a dynamic and esteemed psychological professional who treats, trains, consults, mentors and inspires other thriving psychological professionals in advancing their healing skills while expanding their practices.

About the Role:

We are seeking a highly motivated and organized individual to join our team as a Hybrid Administrative Assistant. This role will provide critical support while ensuring smooth day-to-day operations. The position offers a unique blend of on-site and remote work, allowing you to enjoy the best of both worlds.

Responsibilities:

• Calendar and Schedule Management:
• Manage and maintain calendars.
• Schedule appointments, meetings, and travel arrangements, considering time zones and priorities.
• Ensure efficient scheduling by managing conflicts and proposing solutions.
• Communication and Coordination:
• Answer emails professionally, providing excellent customer service.
• Maintain confidential communications and HIPPA compliance.
• Often serves as the first point of contact for inquiries.
• Assist in facilitate communication between team members and external partners.
• Create flyers advertising events, trainings, workshops, and seminars.
• Mailing physical supplies to trainees in advance of trainings and workshops.
• Administrative Tasks:
• Assist in the preparation of meeting agendas, minutes, and presentations.
• Assist in organizing the practice’s workflow.
• Track metrics relevant to the practice and trainings.
• Organize and maintain filing systems (both physical and digital).
• Manage travel arrangements and expense reports.
• Process invoices and payments.
• Perform other administrative duties as assigned.

Qualifications:

• Minimum 2 years of experience as an Administrative Assistant or similar role.
• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills
• English proficiency, both written and verbal.
• Experienced in Microsoft Word, Excel, Canva (preferred), Online calendaring and comfortable learning various web-based programs and platforms.
• Ability to work independently and as part of a team.
• Flexible and comfortable taking directions

For the on-site component of the role:

• Availability to work in the Boulder, CO office on a flexible schedule to be agreed upon.
• Reliable transportation to and from the Boulder office.

Relevant Details:

Permanent

Part-time

15- 20 hours per week

$25 an hour

To Apply:

Please submit your resume and cover letter to Admin@PieFrey.com

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job Type: Part-time

Pay: From $25.00 per hour

Expected hours: 15 – 25 per week

Benefits:

• Flexible schedule

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Boulder, CO 80302 (Required)

Ability to Relocate:

• Boulder, CO 80302: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Boulder, CO 80302