Administrative Assistant: Part Time

The University of Notre Dame (ND.jobs) is accepting applications for a Administrative Assistant: Part Time.
Applications will be accepted until 02/06/2024.

• Routine communications, such as web page maintenance and routine departmental communications.
• Oversight of departmental document controls processes such as EHS related documents, forms and associated file management.
• Departmental budget support, including processing invoices, department purchase requests, etc.

• Submit work orders
• Oversee department vehicle maintenance schedules
• Manage the department phone voicemail tree
• Monitor the department email account
• Coordinate & schedule department functions
• Oversee the department on-call schedule
• Assist with calibration needs for office equipment
• Coordinate new employee onboarding for department staff
• and other support as requested from the Associate Director of Compliance Assurance.

Minimum Qualifications:

• High school diploma, GED, or equivalent
• 1 to 2 years of office experience
• Ability to utilize a variety of software applications, including Microsoft Office Suite (Word, Excel, Access, PowerPoint) and Google Office Suite (Slides, Forms, Docs, Sheets)
• Strong attention to detail and commitment to accuracy
• Ability to adapt to and manage a variety of tasks, meeting deadlines & working independently
• Excellent writing skills, including good typing and grammatical skills
• Ability to communicate effectively with a broad range of stakeholders: this includes excellent written, oral and interpersonal communication skills
• Ability and willingness to learn additional software applications to support multiple vertical lines of business.

Preferred Qualifications:
ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.
Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S24582. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
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