Administrative Assistant Maintenance/Operations

Position Type:
Administrative Assistant/Administrative Assistant Maintenance & Operations
Date Posted:
12/22/2023
Location:
PCCS EDUC. SUPPORT CENTER
Closing Date:
Until Filled
District:
Plymouth-Canton Community Schools
POSITION: Administrative Assistant
Maintenance/Operations Department
MINIMUM QUALIFICATIONS:

1. High school graduate or equivalent.
2. Must be detail oriented.
3. Ability to organize work and projects.
4. Ability to take initiative and work independently without direct supervision.
5. Ability to maintain confidential information.
6. Familiar with office procedures and offices equipment.
7. Demonstrated computer experience with word processing, database, and spreadsheet applications (for example Microsoft Office, including Word, Excel and Power Point; Gmail; and Google Docs)
8. Ability to work under stress in critical emergency situations.
9. Ability to maintain positive public relations with staff, vendors and the community.
10. Excellent oral and written communication skills including document and letter preparation.
11. Ability to set, manage, and coordinate multiple priorities.
12. Past attendance and job performance records must be satisfactory to administration.

DUTIES AND RESPONSIBILITIES

1. Provide customary secretarial support to operations group.
2. Carries out the general office duties such as: monitor budgets, statistical records, purchase orders, accounts payable, generate correspondence and payroll using the Wayne RESA SMART software system.
3. Processes check requests and purchase orders as requested.
4. Carry out notification process following established guidelines for building emergencies to appropriate personnel.
5. Monitor payroll/overtime timesheets.
6. Maintain a database for all district work orders, including the School Dude work order management system.
7. Maintain/develop spreadsheet for all operation accounts payables, including utility usage.
8. Provide daily work schedules for operations staff and technicians.
9. Provide final accounting of all bills to work orders.
10. Assist with secretarial support of the bond and general fund capital improvement expenditures for approximately 2.7 million square feet of buildings and site improvements.
11. Bending, lifting, and overhead work required.
12. Performs other duties as assigned.

This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.
TERMS OF EMPLOYMENT: 260 days per year
7.5/8 Hours per day
RATE OF PAY: Level 6 Step 1 $18.50 - $19.69
BEGINNING DATE: As soon as possible
EVALUATION: Performance of this position will be evaluated annually in accordance with provisions of the Board's Policy on Evaluation of Classified Personnel.
METHOD OF APPLICATION:
INTERNAL APPLICANTS - Apply online using the Internal Applicants section. You will be required to upload the following documents to your application:

• Letter of interest
• Updated resume
• Diversity, Equity and Inclusion Statement (attach in resume section). This statement should include your understanding and Knowledge of diversity, equity and inclusion including your past experiences and how you will ensure this is at the center of your work in the role for which you are applying.

EXTERNAL APPLICANTS - Apply online using the External Applicants section. You will be required to upload the following documents to your application:

• Cover Letter - Address letter to Shonta Langford, Chief Human Resource Officer
• Resume
• Diversity, Equity and Inclusion Statement (attach in resume section). This statement should include your understanding and Knowledge of diversity, equity and inclusion including your past experiences and how you will ensure this is at the center of your work in the role for which you are applying.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes of books. The employee is directly responsible for safety, well-being, or work output of other people. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus.
WORK ENVIRONMENT:
Plymouth-Canton Community School district is committed to a diverse and inclusive workplace. Plymouth-Canton Community School district is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age or any other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
TERMS OF EMPLOYMENT:
Upon recommendation for employment, Section 1230g, as amended, of the Revised School Code requires all school employees to be electronically finger printed for the purpose of undergoing a criminal history background check. The fingerprinting is conducted by a third party and is at the expense of the applicant. Cost for fingerprinting is approximately $70.00.
DEADLINE: Open until filled