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Form of workSalary: $3,744.00 - $5,323.00 Monthly
Location : Pueblo, CO
Job Type: Full Time
Job Number: GGJ-0726-05/23
Department: Colorado State University Pueblo
Opening Date: 05/05/2023
Primary Physical Work Address: 2200 Bonforte BoulevardPueblo, CO 81001
FLSA Status: Non-Exempt; position is eligible for overtime compensation.
Department Information
The University makes available a broad array of credit and non-credit courses, seminars, and workshops through the Division of Extended Studies. Some programs are offered on campus and others at off-campus sites including in Colorado Springs, at Fort Carson, in Castle Rock, Huerfano County, and at public high schools.
The Division of Extended Studies provides courses to full-time, part-time, and non-traditional students. Many educational methods classroom instruction, correspondence courses, online courses, conferences, workshops, and seminars are utilized to expand educational access and meet the needs of students at convenient times and settings. Students may earn academic credit toward a degree, study for career advancement, or pursue cultural and vocational interests.
Description of Job
The Administrative Assistant III will work closely with leadership in maintaining functional office operations and customer service management. The position will collaborate with leadership to assist in strategic planning for resources, auditing, student enrollment, process improvement, authorized business functions, program support, and Division Banner support.
The position will assist with functional office operations and customer service management, innovation and strategic planning, data management, and fiscal operations support. The position will assist the Dean of Extended Studies and other Extended Studies leadership with calendar management, event planning and support, and other important customer service tasks to support the Division.
Provide office and administrative support including but not limited to general office processing functions to include mail, telephone and electronic communication and file management. Provide back-up assistance for other Extended StudiesAdministrative Assistants as necessary.
Primary Duties:
Functional Office Operations and Customer Service Management
Office operations including but not limited to:
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
THIS JOB ANNOUNCEMENT IS OPEN TO
CURRENT STATE OF COLORADO RESIDENTS ONLY
Minimum Qualifications
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at
A standard appeal form is available at: If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300 or complete form at https://spb.colorado.gov/filing-appeals. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Supplemental Information
All interested candidates must apply through the on-line application system. No other format of application materials will be accepted.
Applicants must attach the following documents, in order to be considered for this position:
Applications submitted without the required attachments above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.
Early submission of application materials is encouraged. The position will remain open until filled; those applications received by 11pm Sunday, May 14th, 2023 will receive full consideration.
About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.
CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.
Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report. CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.
At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.
Colorado State University Pueblo offers a comprehensive benefits package including:
The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west. The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.
CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.
The University reserves the right to check additional references, with prior notification given to the candidate.
Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to sub...
Location : Pueblo, CO
Job Type: Full Time
Job Number: GGJ-0726-05/23
Department: Colorado State University Pueblo
Opening Date: 05/05/2023
Primary Physical Work Address: 2200 Bonforte BoulevardPueblo, CO 81001
FLSA Status: Non-Exempt; position is eligible for overtime compensation.
Department Information
The University makes available a broad array of credit and non-credit courses, seminars, and workshops through the Division of Extended Studies. Some programs are offered on campus and others at off-campus sites including in Colorado Springs, at Fort Carson, in Castle Rock, Huerfano County, and at public high schools.
The Division of Extended Studies provides courses to full-time, part-time, and non-traditional students. Many educational methods classroom instruction, correspondence courses, online courses, conferences, workshops, and seminars are utilized to expand educational access and meet the needs of students at convenient times and settings. Students may earn academic credit toward a degree, study for career advancement, or pursue cultural and vocational interests.
Description of Job
The Administrative Assistant III will work closely with leadership in maintaining functional office operations and customer service management. The position will collaborate with leadership to assist in strategic planning for resources, auditing, student enrollment, process improvement, authorized business functions, program support, and Division Banner support.
The position will assist with functional office operations and customer service management, innovation and strategic planning, data management, and fiscal operations support. The position will assist the Dean of Extended Studies and other Extended Studies leadership with calendar management, event planning and support, and other important customer service tasks to support the Division.
Provide office and administrative support including but not limited to general office processing functions to include mail, telephone and electronic communication and file management. Provide back-up assistance for other Extended StudiesAdministrative Assistants as necessary.
Primary Duties:
Functional Office Operations and Customer Service Management
Office operations including but not limited to:
- Provide general office support to the Division of Extended Studies by completing all essential office functions at current class level to include customer service, data entry, innovation and process improvement, authorized business functions, customer service for student support, academic faculty, and staff.
- Understanding and implementation of complex project planning for office purchase orders and work orders.
- Additional duties as assigned.
- Respond to inquiries regarding Extended Studies programs, mission, and vision, course registration and outstanding issues,
- Correspond with students, faculty, and staff regarding issues with the registration processes or general office functions and diligently work to resolve any and all problems by following the established procedures and protocols of the division.
- Ensure effective communication with all University and outside partners, including but not limited to campus liaisons, third party providers, and on-campus departments.
- Provide problem-solving and guidance to maintain the success of programs and processes. Continuously work with all partners to identify possible process improvements.
- Supervise work study and hourly students.
- Additional duties as assigned.
- This position will work closely with leadership to present innovative practices and procedures to improve work functions and achieve division mission for growth and sustainability.
- Provides input and initiative for the updating of all policies, processes, and procedures to improve efficiency and support growth for the Division by problem-solving and working with other campus and system partners.
- Supports other division administrators and cross-trains in other classified roles commensurate with class title assignment as assigned by supervisor.
- This position will support the Division of Extended adult learning programs with communication strategy support, data maintenance, program process improvement, and verifying data accuracy and completeness in accordance with division policy and mission. The position will work with the rest of the Division of Enrollment Management and Extended Studies and other university divisions for strategic planning and process improvement.
- This position will use forward thinking skills to provide leadership with insight for overcoming potential challenges or opportunities. This position will utilize active listening and thinking skills to assist in problem solving through creativity, professionalism, courtesy, and patience.
- Additional duties as assigned.
- This position will support data management processes and procedures in the Division, while managing and adjusting information according to University reporting standards.
- This position will provide institutional research and compliance support.
- Maintains files, gathers and verifies information and documents information for reports. Inputs data for reports and defined documents and formats as needed by supervisor.
- The position supports other divisions including Admissions, the Registrar, and Financial Aid for data needs and support.
- Additional duties as assigned.
- This position will support the Division of Extended Studies leadership and team with Kuali and other Business Financial Services support for PCard purchases, travel support, and requisition/purchase order support.
- The position serves as back-up for other deposit and fiscal operations in the Division of Extended Studies as necessary.
- Additional duties as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
THIS JOB ANNOUNCEMENT IS OPEN TO
CURRENT STATE OF COLORADO RESIDENTS ONLY
Minimum Qualifications
- Three years of experience in an occupational field related to the work assigned to the position.
- Appropriate education will substitute for the required experience on a year-for-year
basis.
- Experience with Kuali system
- Experience applying State Fiscal Rules and Purchasing Guidelines
- Experience following State Travel Guidelines
- Familiarity with FERPA
- Excellent written communication skills
- Data management experience
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at
A standard appeal form is available at: If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300 or complete form at https://spb.colorado.gov/filing-appeals. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Supplemental Information
All interested candidates must apply through the on-line application system. No other format of application materials will be accepted.
Applicants must attach the following documents, in order to be considered for this position:
- a letter of intent (cover letter)
- a current resume or CV
- three professional references with current contact information within the online application or as an attachment.
Applications submitted without the required attachments above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.
Early submission of application materials is encouraged. The position will remain open until filled; those applications received by 11pm Sunday, May 14th, 2023 will receive full consideration.
About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.
CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.
Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report. CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.
At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.
Colorado State University Pueblo offers a comprehensive benefits package including:
- Medical Insurance and Prescription Drugs
- Dental Insurance
- Vision Insurance
- Flexible Benefit Plan
- Basic Term Life Insurance
- Voluntary Term Life and AD&D Insurance
- Long-Term Disability Insurance
- Employee Assistance Plan (EAP)
- Travel Accident Insurance
- Voluntary Critical Illness and Accident Insurance
- Wellness Incentive Program
- Annual & Sick Leave
- Retirement Plans
The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west. The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.
CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.
The University reserves the right to check additional references, with prior notification given to the candidate.
Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to sub...
