Administrative Assistant I, Marketing

Company DescriptionPilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state or local law.Job DescriptionThe purpose of this job is to provide administrative support to VP of Brand and Marketing and her five Directors, reporting directly to Lori Hullett.In this role you will: Provide Administrative Support to VP (70%) and her Directors (30%).Maintain VP’s calendar.  Execute scheduling brand lead meetings, staff meetings, managing a balanced cadence with her peers and team, anticipating priorities, resolving conflicts, and protecting priority work and office time from being rescheduled or booked over.Responsible for scheduling and expensing travel for VP and marketing Directors.Schedule and manage marketing department meetings, including weekly tacticals, monthly strategics, quarterly offsites, Magic Mondays, and Spark Sessions. This includes scheduling, location management, food ordering, RSVP management, note taking, and supply preparation.Support the Marketing Operations Specialist with the compilation of meeting notes and routine correspondence when necessary.File expense reports for VP, aligning to company guidelines and standards.Maintain office equipment and supplies - arrange for restock of supplies and repairs when equipment malfunctions (e.g., copiers, faxes, etc.)Department floor space clean up.Support for Building 1 Thrive events.Complete other duties as assigned by VP and Specialist .QualificationsHigh school diploma or equivalent certificate required; associate or bachelor’s degree preferredMinimum one year’s experience working in an office setting preferredBasic Microsoft Office skills required; intermediate skills preferredGood written and verbal communication skillsAbility to work and complete tasks in a fast-paced, dynamic environmentStrong organizational skills with attention to detail and accuracyAbility to work as a member of a team as well as independentlyGood problem solving skillsAbility to adjust to changing circumstances and prioritiesGeneral office work requiring sitting or standing for long periods of timeAble to lift 30 lbs.Additional Information*     Nation-wide Medical Plan/Dental/Vision*     401(k) Flexible Spending Accounts*     Adoption Assistance*     Tuition Reimbursement*     Weekly Pay37699

*     Nation-wide Medical Plan/Dental/Vision*     401(k) Flexible Spending Accounts*     Adoption Assistance*     Tuition Reimbursement*     Weekly Pay