Compensation: $23 per hour
Responsibilities:
- Serve as initial point of contact to clients, management, on-site therapists and associates for assigned therapy center location. Provide administrative and operational support functions for the efficient operation of center; includes providing information and acting as office and safety liaison. Check facilities and equipment on a regular basis to ensure safety and maintenance; coordinate necessary repairs or replacements in a timely manner.
- Provide customer service by greeting visitors and callers at assigned therapy center; assist and redirect as necessary. Provide scheduling services to therapists and participants for appropriate therapy assignments.
- Provide administrative assistance to supervisors through various daily office functions and special projects. Train new Administrative Assistants as directed.
- Monitor, order, and maintain all office supplies and equipment; administer procurement and reconciliation of expense reports. Oversee office supply account and reconcile associated invoices.
- Maintain calendar for therapy, conference and training rooms. Organize meeting set-up, material and equipment needs.
- Three years of experience as an Administrative Assistant, in a clinical setting preferred
- Proficient in Microsoft Office (Word, Excel, Outlook), Windows-based applications, and internet usage
- Excellent organizational, decision-making, and oral and written communication skills to be able to communicate effectively with all levels of associates and the general public
- Knowledge of modern office practices and operations, business etiquette, telephone protocol, machines and equipment
- Knowledge preferred of clinical and business needs and processes within health care organizations.
- Ability to assist in efficient office operations, work independently, and as a team member
- Ability to maintain customer-service orientation and professionalism in all interactions
- Ability to exercise discretion and confidentiality pertaining to the work environment
- Ability to prioritize and organize a diversified workload and be able to produce high-quality results with meticulous attention to detail
- Ability to remain focused and flexible while shifting/changing priorities, heavy workload and tight deadlines
- Ability to acquire an understanding of organization and department policies and practices
- Able to obtain and maintain criminal record/fingerprint clearance from the Department of Justice and the Federal Bureau of Investigation per Easter Seals Southern California and/or program requirements
- Ability to travel locally with reliable transportation; maintains driving record in compliance with Transportation Safety Standards, and must have and maintain proper auto insurance and vehicle registration