Administrative Assistant-General Education & Writing Programs

Job Description:
The Administrative Assistant is responsible for the coordination of overall office support functions of the General Education Program and the Writing Program including office management, data entry and reporting, processing purchase orders, reception, supporting faculty members with class materials, budget responsibilities, and other clerical duties.
Essential Functions:
1. Reception/Front Desk Functions:

• Respond to questions and requests for information for both on and off-campus persons via email, phone, mail, and fax. Refer non-routine inquiries to appropriate level;
• Serve as a liaison to Students / Faculty requiring assistance;
• Sort and process incoming correspondence to the appropriate Faculty mailboxes;
• Maintain office files, copier machine, printers, and other office equipment;
• Order and inventory office and event supplies.

2. Administrative Support Functions:

• Assist faculty members in General Education and Writing with administrative work;
• Uses Coursedog to schedule space, coordinate set-ups with B&G, order food, and assist faculty/staff with details of events as directed;
• Import and export data from Banner and CWIS related to student enrollment and course completion, faculty schedules, and the like;
• Use CANVAS to manage and monitor submission of student work;
• Supervise student workers;
• Make updates to the portal and webpages as needed for General Education and Writing;
• Provide administrative support for assessment of General Education and Writing;
• Assist with booking of transportation and ticket purchases for General Education and Writing events.

3. Budget/Purchasing Responsibilities:

• Process all check requests, expense reports, and purchase orders, input receipts of orders from vendors. Follow-up on open purchase orders;
• Monitor budget status and reports to Directors/Coordinators.

Additional Functions:

• Respect and maintain confidentiality, parameters of operation, professional protocols, and individual privacy;
• Perform other related duties as assigned by the Director of General Education and Director of the Writing Program.

Requirements:
Minimum Qualifications:

• Associates degree
• A minimum of two years of solid administrative experience.
• Must have good verbal and written communication skills, strong organizational skills, excellent customer service and interpersonal skills to effectively deal with a variety of individuals.
• Demonstrable computing skills and efficiency utilizing complex computing applications on the systems and programs of College's choice; currently by way of example, Microsoft Office Suite.
• Ability to follow-up, follow-through, multi-task, set priorities and adhere to deadlines.

Preferred Qualifications:

• Bachelor's degree preferred.
• Comparable experience in a higher education institution or office setting.
• Experience using Banner and/or Coursedog is a plus.

Hourly Rate Range:
$19.00 to $21.00 an hour
Additional Information:
Committed to attracting and retaining a diverse staff, Curry College will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
At the College's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the College, an equivalent combination of education and experience specifically preparing the candidate for success in the position.
Employment in this position is contingent upon the successful completion of all required pre-employment background checks.
Inquiries about the application of Title IX can be directed to the College's Title IX Coordinator, Elizabeth Canning at elizabeth.canning@curry.edu, (617) 979-3516, or King Academic Administration Building, 55 Atherton St, or US Department of Education, Office of Civil Rights ("OCR") - Boston Office, 5 Post Office Square, 8th Floor, Boston, MA 02109-3921, (617) 289-0111.
Application Instructions:
Please apply online at https://www.curry.edu/about-us/community-resources/employment/job-opportunities for consideration. Interested applicants must submit the following:

• a cover letter;
• a resume; and;
• a list of three professional references, one of which must be a former or current supervisor, including complete contact information and professional titles.