Administrative Assistant For Athletics

Anderson University is seeking qualified applicants for the position of Administrative Assistant for Athletics Department. The Administrative Assistant for the Anderson University Athletic Department coordinates the support activities for the department.

Responsibilities

• Process eligibility reports and other required NCAA forms.

• Complete and organize requisitions for purchase orders, checks, EFT transfers, reimbursements, department transfers, and clearing outstanding holds.

• End calendar year budgets and maintain accurate records for each sport.

• Maintain files of past years budgets.

• Process gift monies, and route to the Development office or Cashier.

• Organize and keep completed copies of all requisitions for each budget.

• Request all duplicated forms from printing services to have in stock for use.

• Assist with travel, equipment and uniform requests.

• Assist coaches with budget lookup and processing online MasterCard statements in a timely manner. Help coaches understand and use proper budget numbers for expense allocations.

• Supervise student employees. Hire, train, schedule and evaluate performance. Maintain records of student workers, managers, athletic trainers and all other student workers that fall under the athletic student budget. Provide the Human Resources and Payroll with the proper student employee forms, including bi-weekly time cards.

• Communicate with other athletic staff and faculty to maintain office supplies and order as needed. Maintain a stock of admission material and monitor all major recruiting mailings.

• Perform general office functions, process incoming and outgoing mail. Assist office visitors. Answer and retrieve messages on the athletic phone line. Perform minor maintenance and upkeep to department equipment. Help maintain a clean and organized work environment.

• Maintain and monitor the online Ad Astra schedule, which includes contests, practices, and on-campus activities for the Kardatzke Wellness Center, OC Lewis Gymnasium, conference and recruiting areas, and classroom spaces within the building.

• Plan and organize special department activities.

• Letter awards for each team. 1st Year Certificates, 2nd Year Letter Jackets, 3rd Year Plaques, 4th Year Blankets. Work with vendors to maintain supplies. Negotiate prices for awards keeping within budget. Provide certificates from the conference.

• When necessary, provide official and school contracts for home events and process payment to the officials. Maintain ticket money for football and basketball games and depositing income to the proper accounts with the cashier. Provide a list of deposits for total athletic ticket sales on an annual basis.

• Process all athletic insurance claims and work directly with the athletic training staff, providers and the insurance company to process those claims.

• Perform related duties as assigned.

This is a part-time, 74%, at-will position, with limited university benefits

• Flexible Spending Account (FSA)
• Long-Term Disability
• 403B (retirement) with matching contribution
• Paid Holidays
• Remitted Tuition
• Free access to Kardatzke Wellness Center

Requirements

• Prior office manager work experience
• Prior experience with insurance claims administration preferred
• Strong computer and standard bookkeeping skills
• Demonstrated excellent interpersonal and organizational skills
• Effective oral and written communication skills
• Ability to prioritize multiple tasks while dealing with frequent interruptions

Position Available: Review of candidates will begin immediately and continue until the position is filled.

Qualified and interested candidates should submit a letter of interest, resume and employment application. Current employees are also expected to notify their supervisor of interest in this position.

Candidates should have belief in, and commitment to, Jesus Christ and the Christian faith, as interpreted through the historic witness of the Bible and the contemporary ministry of the Holy Spirit. They should possess a vitality of Christian experience that is maturing in insight and application, and must meet university lifestyle expectations.

Anderson University is a private Christian university in central Indiana. Established in 1917 by the Church of God (Anderson, Ind.), Anderson University offers more than 50 undergraduate majors and graduate programs in business, music education, and theology, and sponsors 20 NCAA athletic teams. The University’s location in the central part of the state, and within the Indianapolis metropolitan area, provide easy access to Anderson/Madison County and surrounding communities, offering outdoor activities, entertainment, and diverse cultural experiences.

AU is an equal opportunity employer. Persons who bring diversity are encouraged to apply. Anderson University complies with federal and state requirements for non-discrimination in employment with regard to sex, gender, age, race, color, disability, and national and ethnic origin.