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Form of workJob Description
ADMINISTRATIVE ASSISTANT – BACHELOR'S DEGREE REQUIRED
NORTH CHICAGO, IL
NORTH CHICAGO, IL
Project Description:
- Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling WebEx, Teams Meetings and Telepresence setups, acting as a liaison for remote access issues.
- Provides general administrative support. May provide back up support to higher-level management as needed.
- Effectively monitors manager and team calendars, proactively solves conflicts
- Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
- Interacts with high-level executives and handles confidential or business-sensitive information.
- May include some support for tracking budget expenditures.
- Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
- Orders business cards and stationery.
- Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
- Coordinates new employee office set-ups and onboarding.
- May train/coordinate work for new administrative assistants.
- Operates with general instruction and some supervision
- Safeguard's the client's confidential information
- Leadership and Interpersonal Skills:
- Fully understand assigned tasks and any associated expectations.
- Ask for clarification as needed
- Understand the deadlines and deliverables
- Communicate any obstacles that prevent completion of any deadline
- Provide status updates prior to any deadline
- Be a good listener
- Demonstrate strong Problem-Solving Skills
- Be Accountable and Responsible for actions/mistakes
- Challenges the team to always do better
- Prioritizes own work, balancing multiple requests for assistance.
- Establishes good working relationships with client areas; builds rapport and trust with others
Required Skills:
- Some college preferred.
- Some leadership or supervisory experience desired .
- Experience working in pharmaceutical company or CRO strongly preferred.
- 5+ years previous admin experience supporting executives .
- Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements .
- "Make it happen” spirit & attitude as well as persistence.
- Learns fast, grasps the "essence " and can change course quickly where needed .
This 12+ month position starts ASAP.
Please E-MAIL your resume (attachment to email) with rate and availability to Anita: anitaj@alphaconsulting.com
ALPHA'S REQUIREMENT #21-04038
MUST BE ELIGIBLE TO WORK IN THE U.S. AS AN HOURLY W2 EMPLOYEE
