Administrative Assistant

Our 106-year-old family-owned company has an opening in our corporate office in Fargo for a people friendly, talented, and multitasking Administrative Assistant to help 8 middle and senior level managers with various projects and responsibilities related to the operation and administration of our 11 locations, 220 employees and 4 divisions. Our company presently services customers across the United States and some regions of Canada.

Here is how an Administrative Assistant for our corporate office contributes to our team:

Responsibilities

• Normally 8am – 5pm Monday – Friday – occasional overtime as needed evenings or Saturdays
• Supporting day-to-day operations by performing administrative tasks for managers, department heads, and staff.
• Maintain employee phone lists, producing draft and final emails/memos.
• Occasionally back up our receptionist and take messages for managers, department heads, and staff.
• Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports.
• Setting up periodic sales meetings, including room reservations, facility selection, travel arrangements, arranging for catering, registration of staff and guests, and distributing information.
• Set up fun activities for key holidays and United Way fundraising etc.
• Arranging travel, hotel, and car reservations and preparing travel itineraries for staff as needed.
• Ordering office supplies for departments as requested or needed.
• Occasionally assisting with mail distribution and courier requests.

Qualifications

• High school diploma.
• Associate or bachelor’s degree, diploma or certificate in office administration program considered an asset.
• 3 years of experience in an administrative role for a profit-oriented business.
• Excellent verbal, written and interpersonal communication skills.
• Ability to multitask and adapt to change.
• Ability to maintain confidentiality when dealing with confidential information.
• Ability to effectively manage difficult situations and remain calm under pressure.
• Pleasant personality and very likeable.
• Ability to create, edit, proofread, and format documents/presentations.
• Advanced skills in Word, Outlook, PowerPoint, Excel, Adobe, and other programs.

Cole combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you will enjoy at Cole. This may include employee product discounts, employee gain share, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What is your proficiency level in Microsoft Office?
• What interests you in this position?
• What qualifies you for this position?
• Are you currently working?

Experience:

• Administrative Assistant: 3 years (Required)

Language:

• English (Required)

Ability to Relocate:

• Fargo, ND 58102: Relocate before starting work (Required)

Work Location: In person