Administrative Assistant

About IPO and IPOEF

Intellectual Property Owners Association (IPO) is a 501c6 trade association that represents IP owners and advocates for effective and affordable IP rights. IPO has a subsidiary 501c3 foundation, the IPO Education Foundation (IPOEF) with the mission to promote an understanding and respect of intellectual property and its value to society and a strategic priority to focus on innovation and creation by, within, and for underrepresented communities This position supports both organizations.

IPO Board Management

• Post and send board meeting materials
• Handle correspondence
• Manages the 50-member Board of Directors
  • Drafting the agenda for 5-7 board meetings per year
  • Provides support to board-level committees (Executive, Nominations, etc.)
    • Scheduling meetings, distributing materials
  • Board Member Administration
    • Helping to Onboard new board members
      • Scheduling orientation
      • Distributing handbook and BoardEffect information
      • Updating website with officers and auditing periodically
    • BoardEffect Management
      • Maintaining/Updating to Board Directory, Library, boardbooks, and events
    • Drafting and sending memos on to the board as requested
  
  

General Support, Scheduling, and Travel

• Administrative support for Executive Director and staff attorneys
  
  • Travel arrangements
  • Expense report/reconciliation

IPO Education Foundation Support

• Board Meetings
  • Distributing meeting invites and RSVPs

• • Controlling slide deck during mtgs
  • Preparing meeting minutes for review/approval
  • General board mtg support like putting together board book in BoardEffect, distributing materials

• Annual Foundation Awards Celebration
  • Processing incoming payments
  • Sending receipts/post event tax deduction info
  • Assistance with collecting guest names for tables
• Fundraising
  • Processing payments
  • Sending thank you letters
  • Updating the website with donors (+ auditing website periodically)
• Provides support to board committees
• Board Member Administration
  • Helping to Onboard new board members
    • Scheduling orientation
    • Distributing handbook and BoardEffect information
  • BoardEffect Management
    • Maintaining/Updates to Board Directory, Library, boardbooks, and events
  • Drafting and sending memos on to the board as requested

Qualifications

• Bachelor’s degree required.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook) required.
• Ability to apply sound judgment in decision-making and problem-solving and when making recommendations for process improvements.
• Strong attention to detail.
• Ability to work in a small team environment.
• This is a hybrid role with 1-2 days in the IPO office in downtown Washington, DC.