Administrative Assistant

About The Role
The Administrative Assistant serves as a pivotal support role in managing the busy schedules of company executives, ensuring effective coordination of appointments, meetings, and follow-up tasks. This position requires exceptional organizational skills, attention to detail, and the ability to prioritize tasks to facilitate the smooth operation of executive calendars.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Primary Responsibilities

• Manage and maintain executive calendars, including scheduling appointments, meetings, and conference calls.
• Coordinate with internal and external stakeholders to schedule meetings, ensuring availability and optimizing time efficiency.
• Proactively anticipate scheduling conflicts and make necessary adjustments to resolve conflicts or find alternative arrangements.
• Act as a liaison between executives and other team members, relaying messages, requests, and updates as needed.
• Answers phone calls and directs callers as appropriate.
• Responds to emails and other digital queries and correspondence.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Manage travel arrangements for executives, including booking flights, accommodations, transportation, and preparing itineraries.
• Assist with expense tracking and reporting, ensuring accuracy and compliance with company policies.

Essential Qualifications

• High school diploma or equivalent; additional education or certification in office administration or related field preferred.
• Proven experience in administrative support roles, with a focus on calendar management and executive assistance.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and calendar management software.
• Excellent organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Strong attention to detail and accuracy, particularly when managing calendars and coordinating schedules.
• Exceptional communication skills, both verbal and written, with the ability to interact professionally with executives and stakeholders.
• Discretion and confidentiality when handling sensitive information and communications.
• Proactive problem-solving abilities and the capacity to anticipate and address scheduling conflicts or issues.
• Ability to work independently with minimal supervision while also collaborating effectively as part of a team.

About

At Brighton Health Plan Solutions, LLC, our people are committed to the improvement of how healthcare is accessed and delivered. When you join our team, you’ll become part of a diverse and welcoming culture focused on encouragement, respect and increasing diversity, inclusion and a sense of belonging at every level. Here, you’ll be encouraged to bring your authentic self to work with all of your unique abilities.

Brighton Health Plan Solutions partners with self-insured employers, Taft-Hartley Trusts, health systems, providers as well as other TPAs, and enables them to solve the problems facing today’s healthcare with our flexible and cutting-edge third-party administration services. Our unique perspective stems from decades of health plan management expertise, our proprietary provider networks, and innovative technology platform. As a healthcare enablement company, we unlock opportunities that provide clients with the customizable tools they need to enhance the member experience, improve health outcomes and achieve their healthcare goals and objectives. Together with our trusted partners, we are transforming the health plan experience with the promise of turning today’s challenges into tomorrow’s solutions.

Come be a part of the Brightest Ideas in Healthcare™.

Company Mission

Transform the health plan experience – how health care is accessed and delivered – by bringing outstanding products and services to our partners.

Company Vision

Redefine health care quality and value by aligning the incentives of our partners in powerful and unique ways.

DEI Purpose Statement

At BHPS, we encourage all team members to bring your authentic selves to work with all of your unique abilities. We respect how you experience the world and welcome you to bring the fullness of your lived experience into the workplace. We are building, nurturing and embracing a culture focused on increasing diversity, inclusion and a sense of belonging at every level.

• We are an Equal Opportunity Employer

Annual Salary Range: $60,000 - $75,000

The salary range and/or hourly rate listed is a good faith determination that may be offered to a successful applicant for this position at the time of the posting of an advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable by law including but not limited to location, years of relevant experience, education, credentials, skills, budget and internal equity.

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