Administrative Assistant

Quantum Fuel Systems is a rapidly growing eCommerce company selling on our website (highflowfuel.com), Amazon, Walmart, and eBay seeing year-over-year growth. We pride ourselves in our strong, upbeat work culture and dynamic startup feel. We are looking for a new team member that is enthusiastic and willing to learn and grow with the company. This position is full-time.

Check out our website:

Check us out on LinkedIn:

Quantum Fuel Systems is headquartered at 4476 Dupont Ct., Ventura, CA. We are in the office.

Fantastic employee benefits:

• Blue Shield PPO health insurance (up to 80% employer contribution) after 60 days of
• employment
• 401K with up to 6% matching (eligible after 6 months employment & 1,000 hours
• worked)
• Your first year: 20 hours vacation available at 6 months employment, 40 hours vacation available after your first calendar year of employment, and increases based on tenure
• 40 hours sick pay after 90 days of employment
• 8 paid holidays after 90 days of employment

You would be part of the Administrative Team and directly contribute to aspects of finance, shipping, and smooth operations of the organization. This is a full-time position with potential for advancement and career growth as we prefer promoting from within!

Position Description

Financial Management:

• Assist in managing financial software (e.g., QuickBooks Online and Bill.com) for invoice processing and approvals.
• Enter invoices into the financial system, ensuring accuracy and completeness.
• Serve as a secondary approver for all invoices, providing necessary approvals.
• Manage the receipt of mail and checks, including sending checks for deposit.

Wholesale Order Processing:

• Assist with receiving and processing wholesale orders, importing them into the required platforms.
• Distribute necessary paperwork to the warehouse team to fulfill orders.
• Finalize orders by arranging shipping and generating invoices.

Fulfillment Processes:

• Assist with FBA (Fulfillment by Amazon) processes, including order creation and completion.
• Provide support for fulfillment orders in the Amazon backend, as needed.

Auditing and Analysis:

• Assist with inventory accounts payable through auditing invoices against packing lists and purchase orders, verifying quantities and pricing.
• Revise price lists as necessary on the relevant platforms.
• Conduct price analysis as needed.
• Collaborate with the team to support various auditing tasks and financial analyses.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person