Administrative Assistant

Company Description
At medmix, our team is focused on a single mission, to provide innovative solutions that help millions of people live healthier and more confident lives. Join us to expand your career opportunities in a high growth business, where your unique skills are valued.
We are looking for an Administrative Assistant to join us at medmix. This exciting opportunity will allow you use your skills to identify areas of improvement and propose recommendations to management. You will lead and drive the implementation of your recommendations and assess its impact to the business. If you are eager to learn, strive for personal development, are highly motivated and organized, and a great communicator, you can help us drive medmix to the next level.
Job Description
The Adminstrative Assistant will be responsible to provide high level administrative support and assistance to the Management team, and other assigned leadership staff. Responsible to answer inquiries and obtain information for general public, customers, visitors, and other interested parties. Responsible to provide information regarding activities conducted at the location, offices, and employees within organization and organizes and coordinates multiple functions of the organization, as well as special projects.

• Answer incoming calls, screen and forward calls, providing information, taking messages and scheduling appointments and deliveries as needed
• Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
• File and maintain records
• Transmit information or documents to customers, using computer, mail, or facsimile machine
• Provide information about establishment such as location of departments or offices, employees within the organization, or services provided
• Collect, sort, distribute and prepare mail, messages, and courier deliveries
• Order and replenish office supplies as needed
• Operate office equipment such as fax machine, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications
• Maintain scheduling and event calendars for local teams and visitors
• Utilizes various software packages to produce professional quality reports, letters, presentations and other documents
• Create purchase orders as directed by manager
• Work with the local team to coordinates offsite meetings and company outings
• Schedules and attends meetings, taking notes and recording minutes as needed
• Arrange travel, both domestic and international and create travel itinerary with all details included
• Prepare expense reports as needed

Qualifications
Work experience: 5+ years of experience in related support role
Education: High School Diploma or equivalent
Other:

• Ability to read, write, and follow instructions and procedures
• Ability to initiate and implement work procedures relevant to the organization and efficiency of the regular functions of the position
• Ability to work and communicate effectively with personnel at all levels within the organization, including internal and external customers when required
• Strong written communication skills to compose appropriate e-mails to external and internal customers
• Proficiency in the use of personal computers, including Microsoft products (Word, Excel, PowerPoint)
• Excellent and demonstrated organizational skills, ability to multi-task and operate efficiently despite frequent interruptions
• SAP knowledge or MRP experience is beneficial
• Ability to use office equipment copiers, scanners and printers
• Creative, collaborative, and prepared to take calculated risks
• Digital champion and data-savvy

Additional Information
Benefits we offer:

• An innovative, vibrant and agile culture
• Growth opportunities in a globally successful and dynamic business on a growth trajectory
• Opportunity to for hybrid or remote work schedule
• Excellent employee benefits including
  • Up to three (3) weeks of paid time off beginning your first year
  • Twelve (12) company paid holidays per year
  • Medical, dental, vision, Life/AD&D, Short- and Long-Term Disability
  • medmix Employee Savings Plan / 401k with 100% employer match up to 6% of your annual base salary
  • Eligible to receive additional non-elective 401k contributions on a quarterly basis
  • Employee Assistance Program that provides you and your family with access to legal and financial advice, WorkLife coaches, Wellness coaches and counseling services
  • Access to a wide range of discounts on shopping, entertainment and lifestyle

All information will be kept confidential according to EEO guidelines.
medmix is an equal opportunity employer, committed to the strength of a diverse workforce.