Administrative Assistant

POSITION SUMMARY: Provides advanced secretarial, reception assistance and office duties to ensure smooth and efficient operations of Communicare programs.

QUALIFICATIONS: High school education with three (3) years of related office experience or Associate Degree in secretarial science or related field or Vocational school certificate and 1 years of experience.

SKILL SETS: Advanced user of Microsoft Office Programs, type 40 WPM, communication, organization and presentation skills.

PHYSICAL AND ENVIORMENTAL DEMANDS: Visual acuity necessary for updating files and completing an assortment of paperwork. Requires frequent stooping, kneeling and crouching to file records. Hearing and talking necessary to answer phone and talk with employees and other individuals. Work is light with walking, standing and sitting. Manual dexterity is required to perform work processing and other clerical duties.

JOB SPECIFIC FUNCTIONS:

• Handles all incoming telephone calls and exercises judgment as to the urgency or other nature of the calls and directs them to appropriate personnel while performing receptionist function for building visitors and clients.
• Type's correspondence, memorandums and reports in an accurate and timely fashion.
• Maintains and audits departmental files including ensuring updated information packets and completing medical and employee record updates as needed.
• Processes and distributes mail for supervisor and department as requested.

• Performs other duties as assigned.

MANDATORY REQUIREMENTS:

• Adheres to Communicare, Inc. policies and procedures.
• Attends mandatory in-services and other training/educational programs as required.

__________________________________________ _________________

SIGNATURE DATE

Approved: __________

Effective: __________

Equal Opportunity Employ