Administrative Assistant

About WestEd 

As a community of over 1,300 researchers, practitioners, consultants, and administrative professionals from all backgrounds and life experiences, we are committed to making a qualitative difference in the lives of youth, children, and adults. We conduct and apply research, develop evidence-based solutions, and provide consulting services across the country in both rural and urban communities to improve equitable outcomes for individuals from infancy through adulthood. Serving as trusted partners in the areas of education, health, and justice, our teams enhance capacity within communities and school districts to prioritize impact — asking the right questions, customizing methodologies, developing relevant tools, and implementing best practices specific to a diverse range of stakeholder needs.   

Furthering diversity, equity, and inclusion is core to who we are and how we work. We are committed to working with our clients to illuminate and address disparities, value and elevate diverse voices, and ensure equitable access to our resources and services. Read more about WestEd’s Commitment to Diversity, Equity, and Inclusion. Come and join us!

SPECIAL NOTICE REGARDING THE WORK LOCATION OF THIS POSITION—Although WestEd provides the option of working at one of its facilities for employees, many roles allow employees to choose to work remotely for their own convenience.  The decision to allow remote work at the employee's convenience is based on the requirements of the position or project in question.  

 Position Description:

WestEd’s Early Childhood Intervention, Mental Health and Inclusion (ECIMHI) team provides training and technical assistance in policy development, translation of research to practice, systems evaluation, and implementation of evidence-based practices in support of infants, toddlers, young children and their families.  The ECIMHI team partners with federal, state, and local education, health, developmental and behavioral/mental health agencies and programs to transform early childhood programs and systems and create deep and lasting impact for children and their families. ECIMHI projects and services utilize research-informed strategies and meaningful stakeholder engagement to build the capacity of systems and service providers within these systems to implement effective procedures, processes and practices that support successful outcomes for diverse, vulnerable and under-served populations.

As part of the California Infant and Early Childhood Mental Health Consultation (IECMHC) Network team, the Administrative Assistant will support the universal, targeted and intensive consultation services across this large-scale, statewide project.  A successful candidate has demonstrated experience in problem solving, understanding and anticipating project and staff needs, responding to requests for support in a timely fashion, and the ability to work as part of a team as well as independently.

Responsibilities:

• Work as part of the team implementing statewide infant and early childhood mental health consultation services, supports and resources.
• Support participant recruitment and registration activities; operate participant registration system, including tracking and monitoring of attendance and participation.
• Support and track stakeholder engagement activities.
• Schedule meetings, develop and disseminate meeting agendas and materials, prepare meeting summaries, document and communicate decisions and action items.
• Develop mastery of WestEd tools such as Box, Smartsheet, Excel, and Word to apply them to project processes.
• Communicate with colleagues, clients, and partners in a manner that is professional, responsive, and appropriate.
• Participate in professional learning opportunities to develop knowledge, skills, and abilities.

Qualifications:

• Bachelor’s degree or equivalent experience.
• Excellent interpersonal and communications skills.
• Proven ability to work in a fast-paced environment dealing successfully with short- and long-term priorities simultaneously
• Highest-quality collaboration skills for both internal and external stakeholders, including excellent interpersonal communications, dependability, reliability, and professionalism.
• Resourcefulness and careful attention to detail are a must, while also keeping the “big picture” and project context.
• Advanced proficiency with Microsoft Office, including Word, Excel, and PowerPoint, including the ability to create sophisticated diagrams, charts, graphs, tables, and presentations.
• Commitment to excellence and equity and having an impact on the lives of children.
• Occasional travel (within California).
• Bilingual/Spanish fluency.

 *Note: Visa sponsorship is not available for this position. Successful candidates must be authorized to work in the United States. 

WestEd conducts a criminal background check and education verification for all new hires. Any offers of employment will be contingent on receiving a clear background check in accordance with applicable law.

 SALARY AND BENEFITS:

The full salary range for this position, WestEd level 7, is $65,600 to $98,400, but WestEd does not typically hire at or near the top of the salary range. The typical hiring range for this role is $65,600 to $82,000. The actual offer takes into account multiple factors, including but not limited to education, experience, internal equity, and other organizational needs.  

In addition to the base salary, benefits include: 

· 15% contribution toward retirement effective day 1 of employment 

· Pre-tax Flexible Spending Accounts 

· All health/welfare benefits are effective the first of the month following the hire date 

· PTO: 3 weeks vacation (increases to 4 weeks beginning the 4th year of employment), paid holidays, and 12 days paid sick leave per year 

· Life Insurance: value of 3x gross salary 

· Opportunities for annual merit-based performance increases + annual incentives 

· Professional development opportunities & mentorship program 

For more details about our benefits, go to: 

https://www.wested.org/work-at-wested/benefits/

 Committed to the diversity of race, ethnicities, perspectives, and opportunities, WestEd offers a variety of social and professional learning communities, such as Employee Resource groups, the Data Intelligence, Insights, and Innovation PLC, and the WestEd Parent Community, just to name a few.  We hope you’ll consider joining us to build better schools, communities, learning pathways, and more! #LI-Remote #LI-Hybrid #LI-AlamedaCA #LI-SealBeach

 *Note: Visa sponsorship is not available for this position. Successful candidates must be authorized to work in the United States.

WestEd conducts a criminal background check and education verification for all new hires. Any offers of employment will be contingent on receiving a clear background check in accordance with applicable law.

 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)