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SalaryJob Description
Montgomery College, Rockville, has an immediate need for a full-time Administrative Aide I in the Institute for Part-Time Faculty Engagement & Support. The work schedule is Monday – Friday 8:30 a.m. to 5:00 p.m. This is a bargaining, non-exempt, grade 15 position. For non-exempt positions, you are not eligible to work a secondary job at Montgomery College. Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, diversity, and inclusiveness.
Job Description
Duties include but are not limited to:
Essential Functions
- Performs general administrative duties and ensures compliance with established policies and procedures regarding office services, College protocols, and administrative requirements.
- Answers phones, opens and routes mail, types and creates correspondence, flyers, letters syllabi, tests, and/or reports by typing from draft documents, and subsequently proofs and edits the documents.
- As the initial point of contact for office, directs calls and walk-ins to appropriate staff or departments.
- Manages and maintains supervisor's schedule and calendar for scheduling of conference and room space; orders supplies through various vendors; hires, trains and supervises student assistants; assists students; maintains manual and/or automated financial, accounting, personnel, and other administrative and management files and records, ensuring confidentiality where appropriate; attends meetings, takes summary notes, and distributes notes and minutes; and reviews and verifies information on forms and documents submitted to the academic or administrative department.
- Performs calculations or coding and enters data into appropriate systems.
- As directed, using approved software and operating within the overall guidelines set by the College, manages one or more web pages for the academic or administrative area, which may include adding, modifying, or removing content as to reflect the organization’s programs and operations.
Perform other duties as assigned.
Minimum Education, Training and Experience Required
- High school diploma or GED, including or supplemented by courses in word processing and office practices.
- At least one year of progressively responsible experience performing general office and secretarial duties involving customer service.
- The equivalent combination of education, training, certification and/or experience that provides the required knowledge and expertise to perform the essential functions of the job may be considered.
Additional Job Description
Application Process:
- For consideration, you must include dates of employment in your application or attachment.
- An attached cover letter is preferred.
- Initial salary placement is based on internal equity and relevant candidate experience. Please include a complete resume/application including all relevant or related experience.
- Participation in a retirement plan. If you are retired from the Maryland State System, you may not enroll in either the pension or optional retirement plan, per state law.
As a condition of employment, the following are required at the time of hire:
- Successful completion of a background check and degree verification (if applicable).
- For international degrees, you must provide US degree equivalency verified by a nationally recognized credential evaluation service.
- Participation in a Maryland State Retirement System plan (Pension or Optional Retirement Plan, depending on the position). If you are already retired from the Maryland State Retirement System, you may not enroll in a Maryland State Retirement System plan at Montgomery Collage and may have earnings restrictions, per state law.
Our
benefits
package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources and Strategic Talent Management at 240-567-5353 or
HRSTM@montgomerycollege.edu
. We require at least two weeks advance notice to enable us to provide the requested accommodation.Montgomery College is an equal opportunity employer committed to promoting and fostering diversity among its student body, faculty, and staff.
Montgomery College is a tobacco-free and smoke-free workplace.
Closing Date
Open Until Filled
