Administrative / Accounting Assistant

Atlas Surveying, Inc. is an industry-leading professional land surveying firm with offices in Savannah/Hilton Head, Charleston, Charlotte and Greenville/Spartanburg.  We use conventional tools, robots, and drones to conduct surveys and perform certifications, and to provide real-time GPS and aerial mapping.  We serve real estate developers, and construction, architectural and engineering firms in the public and private sectors. 

We are seeking a high-energy individual to join our fast-paced team in the role of Administrative/Accounting Assistant.  The right candidate will assist in managing day-to-day business, administrative and financial activities, for our flagship field office in Bluffton, South Carolina. The role will work closely with our Corporate Finance Manager, and will share responsibility for the overall success of the office.  The position will have opportunity for advancement to an Accounting/Financial role within the company.

Essential Functions:

- Welcome clients who visit the office and direct them to the appropriate staff member

- Keep the front office tidy and attractive for visitors and employees

- Handle phone calls and messages, including taking notes, forwarding calls and responding to voicemails

- Check the 'Contact Us' email account regularly and assign emails to the relevant person or department

- Send inter-office packages through mail or courier service

- Contact vendors and contractors for office maintenance  

- File paperwork in the designated folders and cabinets

- Order office supplies and ensure that the kitchen, bathroom and office are fully stocked

- Purchase marketing materials and uniforms as needed

- Make travel arrangements for field and office staff throughout the company. 

- Organize office events

- Perform bank runs, such as making deposits and replenishing petty cash

- Process accounts receivable

- Review and enter invoices into the accounting system, pay approved invoices, create vendor profiles if needed

- Process employee expense reports, such as uploading receipts, distributing reports and reconciling accounts

- Assist with petty cash management, such as recording transactions and balancing funds

- Assist with creating and distributing manuals and procedures for the office

- Help with asset management, such as tracking vehicles and equipment

Qualifications:

• At least 2 years of administrative and supervisory experience as well as AP/Accounting experience.
• Previous work in a related industry (i.e., commercial or residential real estate development, construction, professional surveying or architectural firm) a plus.
• Excellent verbal and written communication skills.
• Ability to work collaboratively with field staff and to represent Atlas professionally with clients and prospects.
• Working knowledge of accounting principles.
• Proficiency in Microsoft Office Suite and QuickBooks or other financial software. Experience with industry specific Deltek or other accounting and project management software a plus.
• Initiative. Ability to operate independently. Adaptive to change.
• Demonstrated leadership and problem-solving skills.
• Integrity. Personal responsibility.

Physical Requirements:

 While performing this job, the employee is frequently required to sit, stand, talk and hear. The employee may occasionally, bend, stoop, and reach, and lift or move up to 25 pounds. 

 The work is primarily in an office setting.  Specific vision abilities required by this job include close vision and ability to adjust focus. The noise level in the work environment is moderate. 

 Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not intended to be an exhaustive list of responsibilities, duties, and skills required of personnel so classified.  All personnel may be required to perform duties outside their normal scope of responsibilities from time to time, as needed.