Job Description
- Answering phones, greeting visitors, and providing administrative support to the management team.
- Preparing and updating files ensuring completeness and accuracy.
- Maintains calendar, triages incoming calls/correspondence and priority requests.
- Assisting and coordinating that all key assignments, deadlines, and projects are met.
- Utilizes strong organizational skills to manage multiple tasks and rapidly changing priorities. Keeps management team informed of progress or delays.
- Schedules and coordinates meetings for the management team, scheduling and setting up conference rooms, coordinating audio/visual needs and handouts, making food arrangements and communicating with team members as required.
- Draft correspondence as directed. This drafting requires a command of the English language as well as working knowledge of business letter formatting and grammar.
- Orders and renews subscriptions and processes dues payments.
- Reconciles purchasing cards and expense reports.
- Coordinates and confirms conference reservation and related travel arrangement for management team.
- Preparing presentations for the department and responding to correspondence on the management team’s behalf.
- Preparing expense reports and ensuring appropriate approvals are timely and submitted properly.
- 2 years of previous Administrative Assistant experience
- Highly proficient in Microsoft Word, Excel, PowerPoint and Outlook.
- Professional, reliable, flexible and have a positive, can-do attitude.
- Excellent attention to detail with strong customer service skills and ability to prioritize
- Ability to communicate well in both written and verbal communication forms.
- Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
- Bachelor’s degree preferred or similar work experience
- PTO, PST, Medical, Dental, and Vision
- $60,000 - $70,000/yrly