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Form of workJOB TITLE: Administrative Assistant
REPORTS: Principal and Registrar
EMPLOYER: Seaside School Consortium, Inc.
SALARY: Commensurate with experience and qualifications
Job Summary:
This is an 12-month position. Under the direction of the Principal and Registrar and working in collaboration leadership teams, the Administrative Assistant will be responsible for providing support to the school principal including but not limited to the Business team.
Minimum Qualifications:
High school diploma or A.A, degree
3 years administrative assistant experience
Knowledge of Microsoft Word, Excel, and Outlook
Knowledge of Public Waldorf Pedagogy
Knowledge of public-school requirements
Essential functions:
Provides administrative support to ensure efficient operation of office
Answers phone calls and supports visitors and gives occasional school tours.
Follow up and complete all records request
Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
Prints and files all student report cards
Manage the tracking, dispensing and recording of Student Health Records (MAR)
Exhibits polite and professional communication with staff, families and vendors
Dispenses and collects all time sheets from staff and contractors to submit to the payroll manager
Ensures operation of office equipment by completing simple maintenance requirements and calling for repairs when needed.
Maintains supply inventory by determining inventory level, anticipating needed supplies and collaborating with the Principal to ensure supplies are available to staff when needed.
Support, aid and direct the receptionist – Raptor, FOCUS, etc.
Knowledge, Skills & Abilities:
Strong oral, written, and interpersonal communication skills.
Strong word processing, email, and calendar tool, spreadsheet, and presentation software skills
Strong creative problem-solving skills
Strong time management skills
Ability to lead and resolve conflict.
Ability to implement continuous improvement processes.
Ability to manage multiple tasks.
Specifically:
Provides consistent guidance and redirection.
Adheres and enforce school discipline policies.
Provides a loving, healthy and safe environment for children visiting the office due to illness, injury, emotional distress or behavioral problems.
Demonstrates patience when interacting with children, parents, co-workers and vendors.
Ensure there is proper coverage when a staff member is out for illness or personal reasons.
Attends school functions as required by administration.
Support the school in word and actions both on and off campus.
Confidentiality is required in school matters in regard to students, their families and coworkers.
Excellent organization, time management, and follow-up skills
Excellent communication, presentation, problem-solving, and interpersonal skills
Experience working effectively with parents.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee with or without reasonable accommodation, to successfully perform the essential functions of this job.
Employees are regularly required to communicate verbally and in writing. Standing and sitting for significant periods is also required. Walking and reaching is required. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment:
Most work is performed indoors, with occasional outdoor work required. The noise level in the work environment is usually moderate.
