Admin. Assistant, Global Marketing - Bobbi Brown

As we enter an era of limitless options and anything goes, it’s never been more natural for women to find, express and live their truth. Always evolving, today’s women experiment to play up her strengths, make peace with imperfection, and learn as she goes.

In this world, the roles are reversed: beauty is hers to define, and self-expression has never been more standard. Women don’t need brands to tell them to be confident, pretty, or powerful – they’re already being who they are. For over two decades, Bobbi Brown has championed a women’s confidence, beauty, and power. Today we evolve with her in a way no brand has before.

POSITION SUMMARY:

This position will provide administrative assistance to the SVP of Global Marketing, the VP of Global Integrated Communications, and the VP of Global Consumer Engagement. We will give you day to day exposure to collaborative and creative teams that are responsible for bringing the Bobbi Brown brand experience to consumers, key opinion leaders and influencers around the world. This is a fantastic opportunity to join a team and get exposure to all facets of marketing. We are looking for someone to hit the ground running as a day-to-day support to the team. This position has multiple avenues for growth within the Bobbi Brown or Estée Lauder Companies.

ACCOUNTABILITIES:

Management and coordination of calendars and meetings :

· Serve as the liaison between the SVP & VPs, internal departments, and outside management.

· Coordinate meeting logistics, prepare meeting agendas and distribute any additional required documents.

· Manage multiple projects simultaneously, ensuring meetings are prioritized and deadlines are met.

· Manage domestic/international travel arrangements and organize itineraries.

· Ownership of team vacation calendars.

· Meeting setup including A/V coordination, catering, agendas, product samples and necessary documents, sending presentations.

· Coordinate new hire orientations and onboarding including IT access, security and office setup for all Global Marketing hires.

· Assist with team event planning.

· Send product when necessary.

· Corporate card expense reconciliation.

Support the Integrated Communications team with special projects

· Assist in event production including the execution of multi-day global influencer events and New York Fashion Week

· Support with influencer partnerships, outreach, and mailings to generate buzz, impressions, and brand love.

· Manage department product orders and maintain closet inventory.

Support the Consumer Engagement team with special projects

· Work cross-functionally with internal teams to assist in the creation of go-to-market toolkits.

· Assist in social media content calendar management including programming of content calendars, programming and community management across Instagram, Facebook, and YouTube.

· Partner with Community Manager to lead in the planning and execution of surprise & delights and giveaway activations to build fan love and loyalty.

PO Management/Invoicing

· Manage expenses and invoicing for all three departments, serving as the point of contact between Bobbi Brown and all outside vendors.

Qualifications

· BA required.

· 1-3 Years’ Experience.

· Strong computer skills: Microsoft Word, Excel, PowerPoint. Experience with creating presentations.

· Organizational and planning skills, with the ability to multi-task, understand priorities.

· Excellent follow-through skills with respect to detail.

· Ability to exercise professional discretion, sound judgment and decision-making abilities.

· Ability to interact professionally and interface with all levels within the organization.

· Independent self-starter who must be comfortable working in a fast-paced environment.

· Ability to handle multiple tasks and know how to prioritize.

· Ability to handle matters of a highly confidential nature with professionalism and discretion.

· Knowledge of fashion and beauty industry preferred.

The anticipated hourly range for this position is $26.75 to $39.75. Exact hourly rate depends on several factors such as experience, skills, education, and budget. Hourly range may vary based on geographic location. In addition to hourly rate, this position may be eligible for an annual discretionary bonus.

In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.

Job: Administrative
Primary Location: US-NY-New York
Job Type: Standard
Schedule: Full-time
Shift: 1st (Day) Shift
Job Number: 241087

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com.

The Estée Lauder Companies (ELC) is the global leader in prestige beauty. ELC is the only company focused solely on prestige makeup, skin care, fragrance and hair care with a diverse portfolio of 25+ brands sold in approximately 150 countries and territories. Infused throughout the organization is a passion for creativity and innovation — a desire to push the boundaries and invent the unexpected — as we continue the bold work of the company’s founder Estée Lauder.