Accounts Payable Supervisor

History:

Carl Buddig and company is 75+ year old privately held, family operated food manufacturer, specializing in sliced lunch meat, sausage, and barbecue products. 

Summary:

The Accounts Payable (A/P) Supervisor will oversee an Accounts Payable team, direct the processing of invoices and payments, and manage expense accounts and budget reports.

Essential Duties and Responsibilities: 

• Manage A/P Team – 2 A/P specialists and Receptionist
• Processing invoices and payments for two companies
• A/P areas include PO and Non-PO invoice processing, plus Freight, Promo, and Brokerage processing
• Managing expense accounts, credit cards payments and budget reports
• Ensuring timely payments of vendor invoices and expense vouchers
• Timely follow-up with A/P vendors, plus answering Vendor questions regarding payments, statements, and paperwork
• Manage new vendor set-up and maintain records for proper tax remittances
• Maintaining proper Ledger coding, plus fix any inaccuracies via journal entry
• Planning Accounts Payable tasks & meet month-end deadlines (A/P accrual)
• Oversee and become an expert on the A/P automation software (Cannon, IRIS, and Therefore)
• Work closely with IT team to ensure A/P systems function appropriately and efficiently
• Maintain contacts with several plants, key personnel, and resolve any paperwork issues meeting vendor & company deadlines (month-end)
• Evaluating performance (Yearly reviews)
• Scheduling staff (vacations, providing reception relief, etc.)
• Assigning work and monitoring workloads
• Train and hire department staff
• Work with Finance and Accounting department(s), as well as multiple plant locations - Also CBQ/OWS
• Ability to take on additional tasks, responsibilities and field questions from several departments within company structure 

Education and/or Experience:

• Associate's degree in business or a related field and three years of related Accounts Payable experience, including one year of lead or supervisory experience; or five years’ experience sufficient to successfully perform the essential duties of the job 
• Manage & work within ERP systems – Microsoft D365/Canon (Therefore) 

Environment

• Office Environment
• Possible plant visits