Accounts Payable Specialist (Part-Time)

Under general supervision of the Assistant Director of Finance, the Accounts Payable Specialist is responsible for completing payments and controlling expenses by receiving, processing, verifying and reconciling invoices.

This is a part-time position, regularly scheduled 25 hours per week.

Essential Job Duties:

• Reconcile processed work by verifying entries and comparing system reports to balances.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports.
• Pay vendors by monitoring discount opportunities; verify federal id numbers; schedule and prepare checks and other types of payment; resolve purchase order, contract, invoice, or payment discrepancies and documentation; ensure credit is received for outstanding memos.
• Maintain accurate vendor records, including W-9 forms; issue 1099s to all vendors; submit records to the IRS.
• Maintain accounting ledgers by verifying and posting account transactions.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Maintain historical records by filing documents.
• Report sales and other local taxes by calculating requirements on paid invoices.
• Assist in streamlining and improving the Accounts Payable process.
• Protect the company’s value by keeping information confidential.
• Update job knowledge by participating in educational opportunities.
  

Other Duties:

• Perform other duties as assigned by the Assistant Director of Finance.

• High school graduate.
• Completed at least entry level Accounting or bookkeeping classes.
• Experience of 3-5 years in Accounts Payable.
• Proficient in Excel and Word.
• Excellent customer service, communication and organizational skills, attention to detail, drive and motivation.

Physical Requirements

• While performing the duties of this job, the employee is regularly required to talk, hear and speak with others using clear and professional language.
• Will be occasionally required to move, lift, carry, push, pull, and place objects weighing up to 50 pounds without assistance.