Accounts Payable Specialist I

ACCOUNTS PAYABLE SPECIALIST
To Apply please complete an online application at: https://www.applitrack.com/vallivue/onlineapp/

QUALIFICATIONS

• High School diploma and courses in bookkeeping, accounting, business mathematics, or secretarial skills
• Strong background in accounting preferred
• Ability to maintain accurate and precise records according to federal and state law, administrative rules, and Board policy
• Knowledge of Accounts Payable process, including preparing purchase orders and invoices
• Knowledge of word processing, data bases, spread sheets, and reports
• Working knowledge of the Skyward Account System is preferred.
• High level of competence in typing, filing, and general computer knowledge
• Knowledge of automated office equipment and efficient office procedures
• Strong telephone skills and ability to communicate effectively
• Work well with students, staff, and the public
• Work well under pressure and deadlines
• Excellent organizational skills
• Maintain confidentiality of staff and students

PRIMARY RESPONSIBILITY TO
District Bookkeeper and the Director of Finance.

JOB SUMMARY
To maintain daily operations of the district’s Accounts Payable program according to district policy and State Statute regulations. To assist administration, departments and schools in purchasing items according to the established district budget. To ensure a high degree of accuracy, professionalism, discretion, and confidentiality. To associate with staff, vendors and community members in a friendly, helpful, and positive manner.

MAJOR DUTIES AND RESPONSIBILITIES

District Finances Enter, process, review and correct all purchase requisitions, purchase orders and invoices submitted to the district office including the coding of bills according to district policies and budget guidelines.

• Track the paid and the unpaid status of each purchase order.
• Assist the Custodial and Maintenance Director in obtaining quotes as needed and with the preparation of monthly purchase orders and payment authorizations.
• Assist other departments as need with purchasing request.
• Prepare all payables in a timely manner including posting, printing and mailing all vendor checks; verify accuracy of checks.
• Reconcile monthly vendor statements.
• Reconcile and facilitate all credit cards related activities.
• Complete monthly tax report.
• Prepare reports including expenditure and cost reports to reflect financial condition of the district
• Maintain current Accounts Payable vendor files including certificates of insurance, W2 records and 1099 reporting,
• Prepare various financial reports for various departments.
• Prepare board reports for all expenditures and checks through the Accounts Payable office.
• Order and receive supplies and equipment for the district office
• Maintains financial information, files and records (i.e., copies of paid invoices, checks, documentation, reimbursements, reports, vendor files, receipts, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Assists the District Bookkeeper and the Director of Finance for the purpose of responding to questions regarding Accounts Payable and data.
• Assists auditors for the purposes of providing support and documentation on internal processes for Accounts Payable.
• Sort and code incoming mail.
• Other duties as assigned.

Receptionist Duties Meeting public and staff in a competent and diplomatic manner

• Receive and route incoming calls and correspondence
• Arrange meetings, prepare agendas, and handle follow-up activities as necessary
• Assist, log in, and direct visitors to the school
• Maintain a well-organized, up-to-date filing system
• Operate equipment, such as computers, copiers, intercom system, calculators, laminators, telephone systems, and scanners

Other Work with the Board clerk to prepare and deliver the Board packet on a monthly basis

• Assist with maintaining district inventory
• Organize job functions and work assignments to effectively complete assignments within established time frames
• Keep immediate supervisor informed of activities and any issues that may arise
• Assume responsibility for his or her continuing professional growth and development by attendance at in-services or trainings
• Seek assistance should emergencies arise
• Represent the school district in a positive manner
• Know and follow school district policy and chain of command
• Perform other duties as assigned

BENEFITS:District benefit package for full time employees working 20+ hours per week:Medical/vision/dental insurance $30,000 life insurance with option to purchase additional coverageEmployee assistance program (EAP)Unlimited accumulation of sick leave,Personal, bereavement, professional leave, vacation (if applicable)Credit reimbursement of up to $300 per year.

COMPENSATION: Pay range is $19.65 - $23.49 depending on experience. Schedule is year round. Calendar/Working days are approximately 240 days per year

EVALUATION: Performance of this position will be evaluated annually by the District Bookkeeper and/or the Director of Finance in conformance with federal and state law, administrative rules, and Board policy.

TERMS OF EMPLOYMENT: This position shall be considered in all respects “employment at will”. The “employment period” and other descriptions and terms set forth in this job description shall not create a property right for the employee. These are set forth only to advise the employee of when and what type of services will be required by the district so long as the employment continues.

NOTE: All certificated and non-certificated employees and other individuals are required to undergo a criminal history check and submit to fingerprinting. Any applicant convicted of any of the felony crimes enumerated in Section 33-1208, Idaho Code may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code shall not be hired.Legal Reference: I.C. § 33-512 Governance of SchoolsI.C. § 33-1210 Information on Past Job Performance

Job Type: Full-time

Pay: $19.65 - $23.49 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Accounts Payable Occupations: 2 years (Required)

Work Location: In person