Accounts Payable Specialist

Job Type
Full-time
Description
The Accounts Payable Specialist will assist the Accounts Payable Team in coding invoices within the system and support multi-facilities Accounts Payable functions, as well as performing additional duties as needed within the Accounting Department. The ideal candidate will have a solid general accounting/bookkeeping background. The desire to understand the larger financial picture and ability to handle confidential information is critical to this position.
Responsibilities:

• Full cycle Accounts Payable to include data entry of invoices, reviewing invoices input by field AP personnel, checking for accuracy and proper/consistent facility and G/L classification
• Process all incoming Accounts Payable invoices (overhead expenses, expense reports, rents, etc.) in a timely manner
• Process and apply credit memos in the accounting software and communicate the applied credits to the vendor
• Responsible for the review of accuracy, appropriateness and legitimacy of invoices submitted for payment
• Timely research and resolution of any issues or discrepancies relating to invoices and expense reimbursements
• Assist the AP Coordinator with the AP weekly check run including printing checks, obtaining signatures and mailing checks
• Communicate with vendors regarding status of their account, either written or verbal
• Timely response to vendors, customers, coworkers and facility calls and emails
• Review vendor statements and reconcile monthly between accounting system and vendor
• Assist with monthly close processes
• Complete understanding of company chart of accounts and appropriate use of accounts
• Understanding Medicaid/Medicare cost reporting and related appropriate use of accounts
• Be a resource for the facility approvers, as questions arise regarding the Accounts Payables system
• Ensure all invoices are being approved and pushed through the payables system and are ready to be interfaced into the accounting software system
• Other duties as assigned by manager, which may include:
  • General Ledger reconciliations
  • Special projects - annual financial audit, physical inventory, annual tax prep and filing assistance, budget preparation assistance, intermittent work with independent accounting firm on various accounting related projects

• High school diploma or equivalent required; Business or Accounting degree preferred
• 2+ Years of full cycle AP experience
• Ability to multi task
• Ability to meet deadlines
• Strong analytical skills, organizational and problem solving skills
• Detail-oriented with the ability to work in fast paced, often stressful environment
• Open to change and willing to learn new skills
• Ability to work diligently with attention to details under minimal supervision
• Excellent interpersonal, listening, and verbal communication skills
• Computer skills - Microsoft Office (Word, Excel, Outlook)
• Overtime may be required
• Excellent written and verbal communication skills
• Ability to follow up on pending issues
• Proficiency with Microsoft Dynamics GP preferred