Accounts Payable Specialist

Job Summary:

The Accounts Payable Specialist is responsible for routine clerical, filing, and data entry tasks for accounting data including ACCOUNTS PAYABLE and credit cards. To be successful in this role, the Accounts Payable Specialist will need to manage high volume data with accuracy and timeliness, ensuring that deadlines are met, as well as resolving issues that arise for internal and external teams. This position is entry level, 1 2 years of experience or on-the-job training will be available.

• Serve as the primary point-person for accounting data entry
• Process ACCOUNTS PAYABLE including expense reports and payments to vendors including credits, discounts, purchase orders, stop-payments, verification of federal IDs
• Ensure all payments are made in accordance with the company purchasing policy
• Reconcile credit cards and bank accounts ensuring all receipts and transactions are accurately recorded
• Resolve a wide range of complex discrepancies such as with discounts and credit memos; escalate issues as necessary
• Proactively collaborate with external and internal business partners. Maintain vendor and customer relationships, collaborate with internal teams to ensure that communication flows smoothly.
• Update accounts according to vendor and business requirements
• Maintain electronic filing system and documentation for accounting records
• Responsible for mail pick-up and distribution, managing accounting inboxes
• Other clerical tasks as needed

Competencies:

• Ability to act with integrity, professionalism, and confidentiality
• Strong organizational skills; a self-starter; and able to document accounting backup clearly and professionally.
• Detail-oriented, reliable, and ability to complete work accurately and timely.
• Able to handle and prioritize multiple concurrent projects with competing deadlines.
• Excellent interpersonal skills. Able to coordinate and communicate work-related activities to a diverse audience, including people from different professional backgrounds.

Skills:

• General knowledge and experience in accounting systems (NetSuite, Sage, QuickBooks etc.)
• Proficient operating experience with Microsoft Office Suite
  • Demonstrated knowledge of Excel, Word and Outlook.
• Ability to use task management program
• Advanced ability to maintain data integrity

Physical Effort

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 25 pounds