Accounts Payable Specialist

TOMRA Food is a multinational organization and a leading provider of sensor-based sorting, peeling and integrated post-harvest solution for the food industries. Transforming global food production to maximize food safety and minimize food loss by making sure Every Resource Counts™, has been our strength for over 50 years.

At TOMRA, we want people to innovate, show passion in their work and be responsible. We encourage the freedom to innovate and take risks that result in breakthroughs that challenge the status quo. We value passion that focuses and commits to meeting success. We believe in a responsible and safe mindset that takes care of our customers, products, and fellow employees.

Join the resource revolution!

Primary Responsibilities

• Compile and maintain Accounts Payable documents and records.
• Review all invoices for appropriate documentation and approval prior to payment.
• Process 3 way match of purchase orders, receiving documentation, and supplier invoices.
• Process invoices for overhead expenses.
• Ensure compliance with TOMRA’s Chart of Authority for all invoices and expense reports.
• Process supplier payments in compliance with supplier’s terms.
• Match supplier checks to supporting documentation, obtain required signatures on checks, and distribute/mail as required.
• Answer supplier inquiries.
• Maintain supplier files including W9 forms and prepare annual 1099s.
• Reconcile supplier statements, research and correct discrepancies.
• Assist in monthly closing routines.
• Assist in annual audit by preparing assigned reports or providing documentation as directed.
• Perform other duties & analysis as assigned.

Safety, Quality and Compliance

• Promote a “Safety First” culture throughout the company, our customers, and our industry.
• Ensure adherence to safety and quality across all facets of our operation and customer delivery.
• Ensure the team works within agreed operating models, and ensure all decisions are made within agreed authority limits.
• Ensure compliance with agreed policies, processes, procedures, controls and address quality and assurance outcomes as required.
• Observe and comply with our code of conduct.
• Identify, implement and embed any Excellence initiatives to improve quality, performance and efficiency of the team to facilitate outstanding customer experience.

Organization

• Complete administrative tasks in an accurate and timely manner.
• Positively and actively support effective communication, encourage and provide constructive feedback.
• Support the overall organizational vision, values and culture.
• Any other reasonable duties as required.

Required Skills/abilities:

• Attention to detail.
• Ability to handle a high volume of transactions, prioritize tasks, and meet deadlines.
• Numerical aptitude to work with financial data and recognize discrepancies with part numbers, invoice numbers, quantities, dates, unit and extended costs, tax calculations.
• Clear communication with vendors, colleagues, and other stakeholders.
• Ability to identify and address discrepancies or issues in a timely and effective manner.
• Familiarity with accounting software and ERP systems.
• Work well in a team and ability to collaborate with others.
• High ethical standard.
• Accurate and timely data processing to maintain up-to-date records.
• A service-oriented mindset when dealing with vendors and internal stakeholders.
• Ability to adapt to changes in processes, technology, and organizational structures.
• Understanding of end-to end Accounts Payable processes.
• Proactive approach to identify potential issues and implement solutions to improve efficiency.
• Ability to manage multiple tasks without compromising accuracy.
• Familiarity with basic tax concepts relevant to Accounts Payable processes.

Education:

• Associate degree in finance, Business, Accounting or any related discipline and/or relevant experience

Work Environment:

• Ability to work in an open office environment as well as industrial customer worksites.
• Ability to work in a fast paced and customer centric environment

Experience:

• 3-5 years Accounts Payable experience

Physical Requirements

• Ability to sit at desk for long periods of time.
• Kneel, bend, and stand as necessary.
• Ability to lift 5-10 lbs.

Supervision

• This is not a Supervisory role

Travel:

• This position requires minimal travel

Driving:

• Ability to drive without restrictions in residency country

Our Benefits:

• Training and updates on the TOMRA systems.
• Strong benefits offering with medical, dental and vision plan premiums covered at 100% for employees.
• Healthy PTO policy with 26 days annually (sick, vacation, holiday) which increases with each year of seniority.
• Be part of a mission to transform how we all obtain, use, and reuse the planet's resources to ensure a world without waste.
• Inclusive company culture that values diversity, well-being, and camaraderie among our teammates.
• Global career opportunities with a record for promoting internally.
• Professional development: We are passionate about people and seeing them succeed.
• We love innovation, a collaborative environment where idea sharing and thinking outside the box is encouraged.

For U.S. applicants, in accordance with applicable disclosure requirements, the anticipated base pay range for the position is $24.00 - $26.00. FLSA Status: Non-Exempt

TOMRA is proud to be an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants regardless of race, color, religion, gender, gender identity, age, national origin, disability, parental or pregnancy status, marriage and civil partnership, sexual orientation, veteran status, or any other characteristic protected by law. Reasonable accommodations will be made to meet the requirements of the Americans with Disabilities Act and will be provided as requested by candidates taking part in all aspects of the selection process.

All your information will be kept confidential according to EEO guidelines.