Accounts Payable Specialist

The AP specialist is responsible to verify, obtain approvals, pay and collect all invoices from vendors in a timely, accurate manner in accordance with accounting policies and procedures.
Summary of Essential Job Functions

• Verify that purchasing procedures are followed, i.e. purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid.
• Ensure invoices received from the properties have correct purchase order attached. Ensure account coding is accurate and all invoices are being returned on a timely basis. Post all invoices within three days of receiving.
• Coordinate with the properties on weekly check run requests. After approval from Controller or CFO, cut approved checks and match with invoices. Submit for check signature.
• Mail out signed checks. File paid invoices.
• Handle all vendor inquiries and reconcile vendor statements.
• Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
• Maintain master PO log with all contract and recurring invoices.
• Comply with attendance rules and be available to work on a regular basis.
• Ideal candidate should have Hotel experience.
• Perform any other job-related duties as assigned.

Abilities Required

• Must have the ability to communicate in English. Self-starting personality with an even disposition.Maintain a professional appearance and manner at all times and communicate well with guests.Must be willing to "pitch-in" and help co-workers with their job duties and be a team player.Ability to transport cases of received goods to the work stations, and pots and pans of food from storage/prep areas to the serving line. Ability to work with all products and food ingredients necessary. Ability to operate, clean and maintain all equipment required in job functions.

Customer Satisfaction:
Our customers/vendors are our priority.One of the keys to a positive guest experience is positive interaction with staff and patrons. It is essential to remain professional at all times, and to treat all guests and associates with courtesy and respect, under all circumstances.Every PM Hotel Group associate is a guest relations ambassador, every working minute of every day. The position is a key ambassador and representative of PM Hotel Group's Support Center.
Work Habits:
In order to maintain a positive guest and associate experience, your work habits should always meet and strive to exceed hotel standards for work procedures, dress, grooming, punctuality and attendance.You should be adaptable to change in your work area and in hotel procedures with a willingness to learn new skills and/or improve existing ones, have the ability to solve routine problems that occur on the job, and ask for help whenever you are not sure how to do something. During major service hours it is expected to have the position expedite in front of the line and be visible to the guests in the dining room.
Safety & Security:
The safety and security of our guests and associates is of utmost importance to PM Hotel Group.Every PM Hotel Group associate should adhere to the hotel security policies and procedures, particularly regarding key controls, lifting heavy objects, using chemicals, and effectively reporting safety hazards and safety concerns.
NOTE:
This description excludes non-essential and marginal functions of the position that are incidental to the performance of the fundamental job duties.Furthermore, the specific examples in each section are not intended to be all-inclusive.Rather, they represent the typical elements and criteria considered necessary to perform the job successfully.Other job-related duties may be assigned by the associate's supervisor.Furthermore, this description is subject to change, at the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; each associate remains, at all times, an "at will" associate.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)