Accounts Payable Manager - Hybrid

Veritext is the global leader in legal litigation and deposition solutions providing the most skilled court reporters, advanced technology and unparalleled service to help our clients achieve successful outcomes anytime and anywhere!

Overview: 

The Accounts Payable Manager manages a team of Accounts Payable Associates responsible for the processing of payments timely and accurately, using appropriate audit and authorization procedures.

What you'll do:

• Understand Company targets and strive to meet and exceed

• Understand Veritext products and services and their value

• Resolve issues and escalate as needed to ensure prompt and accurate resolution; assist clients with various requests

• Participate in and absorb all trainings including Grovo, Summer Camp, in-person development sessions,  etc

• Analyze data using all relevant tools; present solutions and ideas

• Fully understand your role and how it relates to other departments

• Review, verify, track and process all invoices, check requests and expense reports timely and accurately (set up for payment, prepare and perform check runs, enter/upload into system, distribute/send out as appropriate)

• Review reporter payroll data, checks for reasonableness, completeness (i.e. TBD's) and accuracy

• Ensure all month-end process steps are adhered to

• Monitor Accounts Payable aging to ensure timely payments

• Correspond with vendors / internal clients and respond to inquiries; research and resolve invoice discrepancies and issues on a timely basis

• Process weekly client refunds

• Respond to all client inquiries regarding refund payments

• Audit Amex statements in accordance with established policies and procedures, including validation of Direct Costs

• Manage all Annual Company Financial Audit requests

• Support and provide information on annual Company Financial Audit requests

• Assist with the integration of acquired payables from acquisitions

• Ensure that departmental training materials are current, effective and utilized

• Recommend and implement improvements in process and procedures

• Ensure detailed AP sub ledger agrees to Great Plains GP ledger; prepare account reconciliation

• Post entries/transactions timely and accurately to GP and ADP; maintain vendor files

• Review and approve bi-weekly 1099 payrolls for all regions

• Manage the timely closing of month-end financial functions

• Analyze departmental performance and results; make suggestions for improvement

• Balance workload among staff; delegate work to team members

• Effectively manage the team by setting goals and metrics, monitoring performance and establishing operational improvements

• Recruit, train, coach and develop staff to yield a high performing team

• Ensure your employees are engaging and growing, setting the stage for future

Who you are:

• Minimum of 5-7 years relevant experience
• Proficiency in MS Office required
• Proficiency in relevant software packages and applications; Microsoft Great Plains, AP Software, Stampli, Expense Wire and ADP software is preferred. 
• Must possess excellent written and verbal communication skills
• Customer service oriented with strong interpersonal skills
• Dedicated professional with the ability to respond to requests promptly and accurately
• Must be detail oriented, organized and be able to multi-task
• Proactive and motivated with strong problem solving and follow up skills
• Must be able to work both independently and with a team

Benefits:

• Competitive compensation and total rewards package
• Comprehensive medical, dental and vision insurance
• Hybrid work structure (two days in the office, three days working remotely)
• Paid Time Off to rest, relax and pursue special interests outside of work (8 paid holidays, 3 personal days, vacation, sick and discretionary time)
• Robust suite of mental health benefits with little to no fee for you (and your household members) to support overall mental wellbeing and provide sufficient access to high quality support from board-certified psychiatrists and licensed psychologists/therapists (app based, virtual counseling, daily emails, live and on-demand content, and more)
• Matched 401(k) to help you save for your future
• Pet insurance to help your pet(s) live a long and happy life
• Flexible Spending Accounts (healthcare, dependent care, transit & parking)
• Company-paid life insurance as well as short-term and long-term disability insurance
• Learning and development opportunities to advance both personally and professionally
• Veritext Summer Camp – a fun-filled culture building and learning experience
• Generous employee referral program, tuition reimbursement program, employee contests, social opportunities and more!

Veritext aspires to create a community based on collaboration, innovation, creativity and belonging. Our collective success depends on the robust exchange of ideas – an exchange that is best when the rich diversity of our perspectives, backgrounds and experiences flourish. To achieve this exchange, it is essential that all individuals and stakeholders feel and experience an environment where they are welcome, safe, secure, and heard. As such, we do not discriminate on the basis of race, color, religion, age, gender identity or expression, national origin, disability, veteran status, sexual orientation, marital status or any other classification protected by Federal, state, or local law. Any information provided will be used only in the compilation of data for EEO/Affirmative Action reporting. Completion of this data is voluntary and will not affect your opportunity for employment and/or terms or conditions of employment.

Veritext participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. 

Veritext participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los EE.UU.

lients achieve successful outcomes anytime and anywhere!