Accounts Payable Clerk

JOB DESCRIPTION

POSITION TITLE:Accounts Payable Clerk

DEPARTMENT: Finance

FLSA STATUS: Non-Exempt

PAY GRADE: 5

REPORTS TO:Accounts Payable Supervisor

GENERAL DESCRIPTION OF DUTIES

The purpose of this position is to support the Agency’s needs by facilitating the Accounts Payable process by transferring data from invoices and other source documents into a computerized accounting system.

SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Input invoice information into accounting computer system.
• Input general ledger entries into accounting computer system.
• Coordinate mail meter funding maintenance with the Digital Print Shop Operator.
• Complete monthly general ledger entries for mail meter usage.
• Sort and file open invoices and processed invoices into filing system.
• Prepare spreadsheets for cost allocations of Agencywide invoices, (i.e. telephone, office supplies, Home Depot, Walmart).
• Process monthly rent roll payments.
• Complete positive pay procedures with the Agency’s baking institutions prior to disbursement of issued checks.
• Prepare checks to be mailed or coordinate with necessary parties for pickup of checks.
• Respond to vendor issues as needed.
• Create purchase orders.
• Acts as a backup for the Accounts Payable Supervisor.

ADDITIONAL JOB FUNCTIONS

• Perform all other duties as assigned.

MINIMUM TRAINING AND EXPERIENCE

Education: Associates degree in Accounting, Finance or related field required.

Experience: 1 to 2 years recent experience in Accounts Payable required.

Demonstrated Skills: Must have excellent oral and written communication skills. Must be proficient in Microsoft Office Suite.

ADA COMPLIANCE

Physical Ability: Tasks involve sedentary to light work, involving some reaching, handling, fingering and/or feeling of objects and materials.

Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.