Administrative Assistant/Accounts Receivable & Payable Clerk

Admin & AR/AP Clerk

The Admin will provide support to ensure the efficient operation of our office. This is a 40-hour/week position with full benefits.

At Precision X-Ray, Inc., we pride ourselves on fostering a learning environment where our employees can grow and thrive. Our friendly company culture is small enough to celebrate personal milestones and recognize individuals for their contributions and we are committed to the well-being of our employees, the communities where we work, and the environment in which we live.

Qualifications:

3-5 years of experience in an administrative role

2 years of Accounts Receivable and Accounts Payable experience.

Proficient capabilities in Microsoft Office 365 (Outlook/Calendar, Word, Microsoft Teams, Excel, and PowerPoint, and ERP Exeperince. (will train the right candidate for Sage 100)

Excellent written and verbal communication skills for both internal and external audiences

Ability to effectively and professionally handle multiple competing deadlines, priorities and responsibilities

Team player mentality, “can do” attitude, and professional presence

Must be reliable and consistent in attendance

Responsibilities:

Direct all Accounts Payable/Receivable functions and processes. Manage collection activities while ensuring timely payments of vendor invoices and expense vouchers.

Responsible for actively working with customers’ accounts to collect funds; contacting customers by email, phone or mail, securing funds and/or making payment arrangements, and following up to ensure account resolution.

Research follow up statements to ensure all invoices have been paid. Ensure prompt payment discounts applied and follow up as necessary. Required to work directly with vendors and their agents to ensure all accounts are accurate and up to date.

File and maintain AR and AP paper files for accounting and annual audits.

Answer phone, greet visitors, process incoming and outgoing mail, and distribute mail.

Work with office equipment vendors and building maintenance, schedule and coordinate meetings, including ordering and delivery of food, and help staff as needed with reserving meetings in the conference room calendar.

Provide administrative support for the Tibidabo US entities which includes invoicing, AR, and AP.

Create labels, make copies if needed, maintaining our filing system and Q/A training files.

*Other administrative tasks as requested*

Work Remotely

• No

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• AR/AP: 2 years (Required)

Work Location: In person