Accounts Payable Clerk

Accounts Payable is the position responsible for handling vendor invoices, bills, and/or expenses. In essence, Accounts Payable handles financial transactions for money flowing out of the company. This position interacts internally with all departments to process purchase requests and validate invoices/expenses. The position requires a number of skills which include but are not limited to the ability to maintain positive relationships with vendors, attention to detail, ability to analyze data, and strong and effective communication.

EXAMPLES OF MAJOR DUTIES AND RESPONSIBILITIES

• Emails
• OC@AAA
• AP@AAA
• Personal emails

• Enter vendor invoices
• Emailing vendors for confirmation of orders
• Printing invoices from AP email
• Compile freight and Superior Recreational Products payments
• Request vendor statements
• Week prior to Pay Days

• Check vendor statements
• Request any needed invoices from vendors

• Process refund checks
• Emailing vendors for invoice related issues
• PI confirmations
• Must be done with 48 hours of receipt

• Entering gang ship freight invoices
• Update AR gang ship freight invoice was received

• Entering installer payments into FileMaker and QuickBooks
• Entering bill payments
• QB import sheet
• Upload QB import sheet
• Organize receipts
• Entering UPS invoices
• Matching bill payments
• Filing bill payments
• Monitor open purchase orders
• ACH/Capital One/Chase SW statement paper reconciliations