Accounts Payable Clerk

Job Description:  This position performs Accounts Payable processing, serves as back-up for other clerical positions, and performs other financial, administrative, and clerical duties as may be assigned within the finance and accounting department in Michigan City, Indiana.   Specific tasks include, but are not limited to:

• Reconcile invoices to purchase orders.
• Code and process invoices and issue payments.
• Verify employee expense reports and issue payments.
• Data entry into computer systems, filing, and preparation of reports.
• Effectively communicate with outside vendors and auditors.
• Prepare annual 1099-MISC filings.
• Other duties as assigned.

Days and hours of work:  The normal days and hours assigned are Monday through Friday, 7:30 a.m. to 4:00 p.m.  Hours may vary when assigned to or filling in on other positions.  Mandatory overtime on weekends or holidays may be necessary at times. 

Minimum Requirements: 

Candidates must meet the following qualifications:

-           High school degree. NICTD prefers candidates with associate or bachelor degrees with majors in accounting, finance, marketing, or other business administration specialties.

-           Nine (9) or more semester hours of academic study in accounting or equivalent experience. Applicants must provide a formal or informal copy of their transcript at the time of interview.

-           Must be able to touch type at least forty (40) words per minute and must be proficient in data processing. Typing will be confirmed in a standardized keyboarding examination administered by the District.

 -          Microsoft Office Suite, especially Excel, or relevant financial software proficiency.

-           Pass a post-offer physical examination, including drug and alcohol tests.  Must be able to fulfill the position’s essential functions. Hired applicants are also subject to on-duty drug and alcohol testing per NICTD policy.

-           As this work involves entrustment with public funds, all offers are subject to satisfactory post-offer driving, credit, and criminal record evaluations.   

Candidates are preferred, but not required, to have the following skills:

-           Accounts Payable and job cost tracking experience.

-           Good interpersonal skills for interacting with supervisors, fellow employees, and passengers.

-           Demonstrated work history of flexibility in handling unexpected changes in work assignments or priorities. 

-           Applicant must maintain professional telephone etiquette and have the ability to maintain a calm disposition when multi-tasking among competing deadlines.

Key Competencies:

  -         Attention to detail and accuracy

  -         Planning and organizing

  -         Initiative

  -         Scheduling, monitoring, and meeting deadlines

Environmental Conditions:  Work is primarily indoors.  Levels of activity vary from moderate to intense.  Stressful situations may occur. 

Salary & Benefits:  Applicants start at 75% to 85% ($18.23 to $20.66) of full hourly rate depending on qualifications and then increase 5% per year until eligible for full hourly rate of $24.31.  Excellent health, dental, disability, vision, and pension benefit plans.

Questions:  Contact Joseph Cieniawski, Director of Human Resources & Labor Relations, at (219) 874-4221, ext. 268; e-mail: joseph.cieniawski@nictd.com.    

NICTD is an Equal Opportunity/Affirmative Action Employer. We strive to have a workforce that reflects the community we serve. It is our policy to fill vacant positions with qualified candidates without regard to race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class, assuming the individual can perform the essential functions of the job with or without reasonable accommodations.

NICTD’s complete EEO Policy Statement is available upon request to the District’s EEO Officer, Ms. Laura Harrington, at (219) 874-4221, ext 219; e-mail: laura.harrington@nictd.com.

Applicant Note: This application form is intended for use in evaluating your qualifications for employment. It is not an employment contract. Please answer all questions completely and to the best of your ability. False or misleading statements are grounds for refusal or termination of employment and benefits.

Applicants are considered without regard to race, color, religion, national origin, gender, age, disability, marital status, veteran status, sexual orientation, citizenship, or any other characteristic protected by law in all employment decisions.

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