Accounting Supervisor

Job Description
Job Summary
Under limited supervision and within time constraints, performs various payroll and accounting functions. Supervises and supports the activities of accounts payable, and payroll. Maintains fixed asset, lease and contract schedules, and prepares various surveys, tax returns, wires funds, and statistical reports. Monitors cash account deposits and transfers daily. Initiates wire transfers as needed and maintains contacts with bank and hospital staff involved in the cash process. Assists in the education of directors, supervisors, and staff on payroll, timekeeping issues, general ledger screens, and other financial reports. Submits monthly/yearly entries for general ledger close and assists with annual audit. Job requires dealing with staff, directors, physicians, auditors, V.P.'s, etc. Assists in orientation of new personnel. Daily work habits and contacts are with employees of all ages and must reflect the Mission Statement and Philosophy of Memorial Hospital and Health Care Center.
Qualifications
Education:
Minimum - B.S. in Accounting required. Computer experience and training (Excel, Word and AS400) necessary.
Training:
1 year +; many duties are on an annual cycle.
Experience:
1 - 3 years in staff accounting position. Supervisory experience helpful.
Job Knowledge, Skills, and Abilities:
Knowledge of accounting and payroll procedures necessary to perform technical and detailed work. Exposure to wage and hour law, tax regulation, generally accepted accounting principles, budgetary procedures, and Excel training. Must understand hospital policies, and procedures to relate them to specific job functions. Ability to deal tactfully with all levels of personnel required.
Performance Requirements
Supervision of accounting functions to include the efficient running of payroll and accounts payable. Must delegate accounts payable/payroll duties in order to achieve maximum efficiency of both processes. Responsible for seeing that the payroll and accounts payable processes continue to function in the absence of the coordinators. Prepares monthly/annual general ledger entries, prepares the personal property tax returns and property tax exemption forms, calculates and maintains court ordered garnishments and tax levies, maintains investment, lease, and contract schedules. Monitors cash accounts, wires funds as needed, and initiates bond payments monthly. Prepares audit workpapers and assists with surveys and budgets as needed. Works with external preparers to complete annual not-for-profit tax returns. Files quarterly P/R returns and coordinates the annual W-2 and 1099 preparation. Demonstrates a positive attitude, participates in appropriate hospital meetings, and participates in continuing education. Maintains interdepartmental relationships between general accounting and all other hospital departments. Accounts payable and payroll coordinators report to the Accounting Supervisor. Completes tasks in a timely manner and as assigned by the Director.
Physical Demands:
Hearing, speaking, and good vision required for day to day duties. Bending, stooping, lifting required when moving boxes from closets to archives.
Special Demands:
Accuracy, decisiveness, consistent judgment, ability to work under pressure, ability to deal with others concerning financial matters when these individuals lack a financial background. Work requires a high level of concentration and initiative to meet many deadlines. Regular contacts with employees, Directors, Physicians, Auditors, Vice-Presidents, CEO, etc.... Requires cooperation, tactfulness, and competency. Maintains a focus on customer service when dealing with users of financial information. Ability to handle sensitive information in a confidential manner. Reflects the mission, philosophy, core values, and customer service plan of Memorial Hospital and Health Care Center in action and attitude.
Representative Functions
Practices the core values of Memorial Hospital and Health Care Center. (On Going)
Complies with the 5-Step customer service plan as outlined in the
Organizational Policy Manual. (On Going)
1. General Ledger duties. (20%)
2. Payroll duties including the running of payroll -- State and Federal quarterly tax returns. Calculates garnishments and tax levies. Updates tables and files as needed. Wires bi-weekly tax deposit and monthly WH-1 returns. (10%)
3. Accounts payable -- preparation of 1099's, review and assist with questions concerning tax type set up and W-9 forms. (3%)
4. Hospital staff financial problem solving, ADP questions and budgeting assistance. (6%)
5. Annual audit duties (prepares workpapers and confirmations, gathers information requested in client assistant guide). (10%)
6. State and federal P/R tax and regulatory reporting (W-2 preparation and balancing), sales tax returns, gasoline tax returns, creditor notification return... (10%)
7. Conducts training to directors, staff and supervisors on financial issues as needed. (5%)
8. Initiate bond trustee payments. (5%)
9. Contract/lease review and maintaining appropriate schedules. Notify appropriate persons of changes. (10%)
10. Maintains cash accounts, including all ACH transfers and deposits, reconcile and post to appropriate areas, ADP withdrawals. (10%)
11. Maintains MHF G/L monthly, including check posting, deposits, and financial statements. Process MHF 1099's as needed. (5%)
12. Filing and maintaining property tax exemption returns and annual personal property returns to county and township assessors. (3%)
13. Maintains fixed asset schedules, additions and disposals and transfers capital projects as needed. (3%)