Address
Form of workAccounting Specialist, Large Animal Clinical Sciences
College of Veterinary Medicine
The College of Veterinary Medicine invites applicants to apply for the position of Accounting Specialist, located in the Large Animal Clinical Sciences Department. The primary purpose of this position is to execute the process of disbursing and accrediting funds to appropriate accounts, from origin through completion, and to the integrity of accounting policies and procedures for the department unit. Provides financial, administrative, and clerical assistance to department head, assistant department head, business manager, and all faculty, staff, and students. Places orders, processes invoices and contracts for payment and processes and reconciles four department procurement cards and one UT travel card for the Large Animal Clinical Science department and Vet Social Work. Another aspect of this position involves the processing of travel for all departmental faculty and staff. Manages new vendors and maintains good standing with updated tax-exempt information.
Typical Responsibilities:
Places orders for all clinic, office, research, lab, vet social work, and farm orders including operating supplies and lab products. Processes invitations to new vendors of UT, creates new accounts with vendors, and pays all invoices related to departmental purchases. Sets up all tax-exempt accounts for the department. Researches the best prices for certain items and makes those recommendations to clinicians and other purchasers. Verifies that the invoices are accurate before they are processed for payment by matching up invoices with the packing slips and order sheets. Determines appropriate departmental accounts and G/L accounts to assign. Processes the four department procurement card statements and one UT travel card monthly and verifies the charges by matching them up with invoices obtained from companies. Completes the distribution of these charges and verification in IRIS. Processes the payments of invoices in IRIS and contract payments. Processes all shipments coming into the office both ground and express. Manages returns and RMA's for orders for the department. Processes inter-departmental transfer vouchers.
Processes deposits in IRIS to the departmental accounts and research accounts and prepares all documents to accompany the deposit. Processes petty cash payments for all faculty and staff in Large Animal and Vet Social Work. Assists departmental Business Manager with reconciling income accounts, and managing research account spreadsheets for all departmental research accounts. Maintains current fiscal year folders for all accounts. Processes stem cell orders when the office is short-handed including shipping labels and information.
Initiates international travel requests. Processes travel requests and expense reports in Concur. Manages the department travel card for all appropriate travel charges (e.g. airfare, registrations, etc.) for every department traveler. Works with individual travelers in uploading appropriate documentation and submitting travel requests for reimbursement. Maintains travel spreadsheet for all travelers.
Orders all clinic clothing including boots and coveralls. Work with vendors on having clothes embroidered with name/UT logo. Maintains a spreadsheet to track expenditures for all non-exempt employees who qualify for a clothing allowance. Processes all Taxable Fringe Benefit forms for all employees. Works with vendors for marketing and orders products.
Assists Department Head, Assistant Department Head, faculty and staff with administrative and clerical support including but not limited to scheduling of meetings and room reservations and helping plan and execute department functions. Maintains Emergency & Critical Care schedule for department and Client Services. Maintains FedEx account with shipping and billing for faculty and staff. Creates shipping labels for faculty and staff when needed. Pays bills and assigns accounts for FedEx shipments.
Minimum Qualifications:
High school diploma or equivalent. Two years of relevant work experience or an equivalent combination of education and experience.
