Address
Form of workThis position is based in Gorham, Maine
In addition to competitive salary all full time employees receive the following benefits:
- Medical, Dental and Vision Insurance
- 403(b) retirement plan with Employer Match
- Employer Paid Short & Long Term Disability
- Employer Paid Life Insurance
- Generous Paid Time Off Plan
- Paid Holidays
- 30% Employee discount at Goodwill stores in ME, NH & VT
- Exceptional career growth opportunities
- Discount on personal cell phone plans
- Local community discounts
- Caring coworkers and a team that supports you!
Job Summary:
1) Collect, record, and maintain numerical data to keep financial records complete.
- Perform daily office duties such as mail distribution, invoice recording and filing
- Monitor accounts receivable balances and complete collection calls and emails
- Processes customer payments
- Review vendor statements to ensure records are accurate and balances are current.
- Maintain company credit card files to ensure completeness of records
- Assist in processing accounts payable and accounts receivable as needed
2) Represents the Agency in all interactions with other members of the Goodwill community and with the general public, supporting the agency Vision of creating sustainable communities that thrive through the fullest participation of their diverse residents.
3) Furthers the organizational commitment to triple bottom line results: integrating social, economic and environmental goals into thinking, planning and actions.
Essential Functions
Communication:
- Contacts vendors and customers to share information and obtain additional supporting data when necessary.
- Provides procedural instruction regarding purchase orders, invoices, statements, and other accounts payable and receivable paperwork.
- Effectively communicates with all internal and external customers in a courteous and professional manner.
- Responds to the needs of customers, vendors and other members of the agency
- Maintains strict confidentiality of information generated or gathered
Knowledge:
- Maintains an understanding of the Chart of Accounts
- Understands how to prioritize duties in relation to month end and year end closings.
- Maintains and improves understanding of data received and its relationship to the general ledger.
- Understanding and application of purchasing policy and expense reimbursement policy.
- Familiar with internal control processes.
- Acquires new knowledge, skills, and certification through self-study participation in education and training programs and certification courses as directed.
Administration:
- Scans and accurately catalogs files of invoices and supporting documents.
- Ensures that appropriate authorizations have been received before payment of invoices.
- Performs financial calculations such as amounts due, discounts, balances, and credits.
- Enters accounts payable data and corrects any errors with appropriate speed and accuracy.
- Reconciliation of vendor statements
- Log checks and cash into account receivable report, and prepare deposit daily
- Prepares and distributes agency mail
- Print and mail accounts receivable invoices and statements
- Reviews accounts receivable aging reports and makes collection calls and emails
- Review agency credit card spending reports to ensure accuracy, completeness and approval. Collect and review receipts
Requirements:
- Successfully pass a criminal background check the meets agency standards.
- High school diploma or GED
- Demonstrated intermediate proficiency with MS Excel and MS Word.
- Demonstrated knowledge of office practices and procedures.
- Excellent written and verbal communication skills
