Accounting, Purchasing, And Travel Representative (English)

Job Title: Accounting, Purchasing, and Travel Representative (English)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57406
Department

Department of English | College of Arts & Sciences

Responsibilities

The Accounting, Purchasing & Travel Representative is responsible for providing financial and accounting, purchasing, and Travel support for the Department of English. Assists with maintaining the accuracy of the department’s financial records, initiating purchases and Travel reimbursements, monitoring expenditures, and reconciling the department’s funds to include E&G, Carryforward, Contract & Grants, SRAD, Tech Fee, FSU Foundation, FSU Research Foundation, etc. budgets.

In this role you will be responsible for:

• The disbursements and financial recording, reporting, ledger reconciliation, account modification and tracking for all departmental funds, including E&G, Carryforward, Contract & Grants, SRAD, Tech Fee, FSU Foundation, and FSU Research Foundation budgets.
• Preparing the department's monthly financial reports and reconciliations for all assigned budgets.
• Monitoring OPS employee budgets, completing monthly reconciliations, and reporting.
• Serving as the departmental travel, purchasing, and purchasing card representative.
• Ensuring accuracy and completion of all fiscal processes and monitoring the department's financial transactions.
• Supporting the Business Manager in monitoring and providing overall fiscal support to the departmental administration.
• Maintaining records, monitoring and verifying activity, ensuring compliance, and reporting on all department fund sources.

Qualifications

Bachelor's degree; or a high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

An individual who is flexible, adapts easily to the needs of multiple stakeholders and communicates effectively, is detailed-oriented, enjoys problem-solving, and is able to organize tasks and meet deadlines. You enjoy seeing projects through to completion. The successful candidate will possess excellent verbal and written communication skills.

Preferred Qualifications and Experience include:

• Experience researching and assessing data for accuracy and identifying and taking corrective actions, if needed.
• Strong organizational skills, problem-solving skills, and time-management skills, with the ability to prioritize assigned tasks and meet strict deadlines.
• Experience interpreting and applying policies, procedures, laws, rules & regulations.
• Knowledge of Microsoft Office Suite, especially Excel, and willingness to learn new computer programs.
• Knowledge of Generally Accepted Accounting Principles (GAAP).

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.

Anticipated Salary Range

The anticipated starting salary for this position is $36,250.00, commensurate with experience and education.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.