Accounting & Office Manager

We are delighted to partner up with a leading Investment firm, on their search for a Accounting and Office Manager. This is a great role for someone who wants to be part of a high growth and well established investment management firm located in Scottsdale. The right candidate for this role would have a perfect mix of core accounting experience, along side being able to perform Office/ EA tasks for leadership team and wider office.
Who you are:

• 5+ years Experience in administrative assistance and or office administration.
• Competent Knowledge of bookkeeping and accounting principles with QuickBooks experience preferred.
• Able to produce reports, necessary for accountants to complete quarterly year-end reports.
• Understands financial oversight procedures (purchase orders, record keeping, etc.)
• Bachelors degree in business administration or related field is preferred.

What you will do:
Accounting

• Organize, implement, and maintain all accounting procedures and tasks, including writing checks, entering data into QuickBooks, generating financial reports, etc.
• Ensure that all invoices are paid in a timely manner, maintain relations with vendors.
• Maintain financial files and records of all financial transactions.
• Verify, allocate, post, and reconcile accounts payable and receivable.
• Produce error-free accounting reports.
• Spot errors and suggest ways to improve efficiency and spending.
• Provide technical support and advice on Management accountant.
• Review and recommend modifications to accounting systems and procedures.
• Participate in financial standards setting and, in the forecast, process.
• Prepare financial statements and produce budget according to schedule.
• Assist with tax audits and tax returns.
• Support month-end and year-end close process.
• Document business processes and accounting policies to maintain and strengthen internal controls.

Office Management

• Be responsible for all office equipment, phones, computer systems.
• Organize and maintain office functions records/files, mail, phones, equipment, maintenance.
• Provide support for weekly projects and programs by contacting caterers and other vendors.
• Purchase and maintain inventory of office supplies.

HR Administration

• Personnel and Payroll Administration
• Run Biweekly payroll, maintain employee deductions, assist with administration of 401k.

Hoxton Circle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

401(k)