Accounting Data Entry Clerk - Westcor Land Title Insurance Company

POSITION SUMMARY
The responsibility of an Accounts Receivable Data Entry Clerk is to perform a variety of accounts payable tasks in the Accounting Department and work collectively with team members in order to meet and exceed service expectations.

Essential Functions:

• Verification of the accuracy of agency remittance reports and policy information
• Enters data into computer system using defined computer programs.
• Investigates questionable data.
• Recommends actions to resolve discrepancies.
• Compile data and prepare a variety of reports.
• Develop and understanding of the policies and remittance reports
• Verify the correct agency is reflected
• Determine the accuracy of the premium, the agent is authorized in the state to write the policy
• Balance from the batch cover sheet
• Receive checks from the agent office, separate by region, agent, and state.
• Match the checks with the policy, verify it’s completed accurately
• Manual calculation of premium
• Process checks in OTIS by premium type.
• Manually reconcile posted checks to balance
• Print deposit report and batch cover sheet from the policy and store for future processing
• Deliver the checks to the appropriate personnel for scanning including a detail for reconciliation for posting to the G/L
• Processing polices by verifying state and Westcor codes are accurate
• Notify the team lead or manager of any discrepancies in the file
• Notify Accounting manager of any high liability policies i.e. < 20 million
• Other support duties as needed

Competencies

• Intermediate knowledge of Microsoft Office
• Exceptional problem resolution, attention to detail, project management, follow-though, multi-tasking and prioritizing skills
• Passion for providing exceptional service, both internally and externally, in-person, via phone and in writing
• Exceptional oral and written communication skills
• Able to adapt to change, take initiative, manage time effectively and effectively cope with stressful situations

Education, Formal Training, and Experience

• High School Diploma or equivalent
• 3 - 6 years’ experience in clerical accounting, preferable in accounts payable
• Knowledge of Accounting software
• Knowledge of generally accepted accounting and bookkeeping principles and procedures

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. While performing the duties of this job, the employee is regularly required to communicate orally and in written form. The employee uses hands and fingers to type, handle, and reach. The role operates office machinery such as computer, phone, copier, printer, etc in the commission of daily duties. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

NOTE: This job description is not intended to be an exhausted list of duties, responsibilities, or qualifications associated with the job.

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