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Form of workJob Description
Accounting Program Coordinator:
Join our team! In this role youwill ensure that the accounting department operates smoothly and handles communications between the different parts of the accounting department and other external parties. You will assist in maintaining records, preparing financial reports and paperwork, and ensure that all work is completed in a timely manner and in accordance with company, state, and federal financial regulations.
Job Responsibilities:
Invoice Processing:
Join our team! In this role youwill ensure that the accounting department operates smoothly and handles communications between the different parts of the accounting department and other external parties. You will assist in maintaining records, preparing financial reports and paperwork, and ensure that all work is completed in a timely manner and in accordance with company, state, and federal financial regulations.
Job Responsibilities:
Invoice Processing:
- Setup all Vendors, including renewal of forms for annual requirements.
- Review all invoices (subcontractors, consultants, and vendors) for accuracy.
- Code all invoices to appropriate projects.
- Save and record all invoices in a Log and secure approvals
- Reconcile invoices with the check register to ensure timely payment.
- Record all AR invoices in the AR Log
- Ensure all monthly bills are paid via invoice or corporate card.
Expense Reports:
- Set Up employees with an expense seat in CostPoint when needed
- Ensure necessary charge codes are loaded and available in CostPoint for employee use
- Provide Expense report training and support to all employees as needed.
- Make certain Expense Authorizations are created and submitted prior to travel. If needed, support the employee thru the process.
- Review all Expense reports for accuracy. Correspond with employees and managers for corrections.
- Track and maintain the outstanding report for all corporate cards.
- Track and ensure all outstanding expense reports are submitted in a timely manner.
- Correspond daily with managers and employees regarding expenses and reports.
Qualifications:
- High School Diploma or equivalent
- 5 + years experience
- Verbal and written communication skills
- Experience in accounts payable and accounts receivable
- High level of accountability, accuracy, and efficiency, especially when multitasking.
Preferred Qualifications:
- CostPoint knowledge
- Experience working with federal contractors or government agency
About Us:
Our organization is one of 23 subsidiaries part of the Government Services Group. Our expertise provides an array of professional and technical services to the federal government. We provide our customers with the right solutions and personnel for improving organizational performance. We are dedicated to excellence and creating innovative and flexible solutions for our federal and commercial clients.
