Accounting Clerk

Summary

• Review purchase orders to invoices and resolve any discrepancies with assistance of purchaser or receiver.
• Check prices on invoices against contracts.
• Scan invoices to vendor folders.
• Enter invoices to appropriate accounts, departments and cost centers.
• Enter employee expenses after verifying receipts and approval.
• Prepare and upload files of freight invoices into ERP system.
• Weekly payments to vendors, employee expenses and warranty recipients. Scan checks, prepare ACH remittances and email to vendors. Prepare and upload positive pay file to the bank.
• Reconciles work by verifying entries and comparing system reports to balances.
• Verify vendor accounts by reconciling vendor statements to the system.
• Daily work in Accounts Payable inbox, respond to emails and move to folders to keep inbox clean.
• Review payables on a regular basis for accuracy.
• Run monthly Aging Report and verify against GL.
• Look for process improvements and strategies to make the AP function efficient and paperless.
• Perform accounting and clerical work to support the Accounting Department.
• Cross-train and back-up accounting as needed.

Required Technical Skills
Microsoft Excel, Fast and Accurate data entry, Microsoft Dynamics/Axapta or other ERP system is highly desirable.

Competencies

• Able to work quickly in a fast-paced environment while maintaining quality and accuracy.
• Strives to continuously build knowledge and skills.
• Good at multitasking.
• Detail oriented, and organized.
• Supports organization and department goals and values.
• Prioritizes and plans work activities, uses time efficiently.
• Demonstrates accuracy and thoroughness in work.

Education/Experience:

• 3-5 years’ experience in accounts payable role.
• BS in Business Management with focus on accounting coursework highly desirable.