Coordinator Of Cultural Program Events

Staff_0403250

Staff

Coordinator of Cultural Program Events

GLED3COCUPRE1A

2080 Hours Annually

$51,066.40 - $57,449.70

Regular

Exempt

This position is responsible for the coordination of all the elements of even non-technical logistics; coordination of theater’s front-of-house activities (i.e., setups, ushers, concessions, merchandise, and custodial); the coordination of volunteer programs, contract preparation, resource allocation, settling, and calendaring; and the coordination of activities in support of Arts Festival Oklahoma.

Director of Cultural Programs

Front of House staff to include volunteer and contract staff (ushers, greeters,ticket-takers), and 3rd party vendors.

Associate degree
Minimum (2) years’ of work experience in coordinating and managing events, projects, volunteer services, and working as a theater front-of-house manager.
Equivalency/substitution: two (2) years of work experience coordinating and managing events, projects, volunteer services, and working as a theater front-of-house manager in lieu of degree, for a total of four (4) years of experience.

Knowledge:
Supervisory principles and
Methods used to recruit, organize, train, utilize, motivate, and recognize volunteers and organizations;
Principles and practices of volunteer management;
Microsoft Office (or similar software);
Web-based volunteer recruiting, scheduling, and management systems;
Event planning and management;
Administrative procedures; and
Front-of-house theater management.
Skills:
Communicating, both verbally and in writing, using tact and diplomacy;
Publicly speaking to groups;
Managing multiple projects; and
Organizing and coordinating the work of others.

Abilities:
Establish and maintain effective working relationships;
Maintain records and statistics;
Evaluate volunteer program quality, effectiveness, and make initiate appropriate changes;
Supervise a staff of volunteers;
Implement change and address specific problems;
Work independently and without supervision; and
Schedule, assign, and coordinate the activities of others.

PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS:
The work is light work which requires the person in this position to occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. Additionally, the following physical abilities are required:
This position requires that the person has near vision enough to read written communications.
This position requires that the person has speech and hearing enough to communicate in person and over the telephone.
Strength enough to lift, pull, push, or carry objects weighing up to 35 lbs., boxes of programs, stanchions, etc.
Work is performed in a relatively safe and secure work environment that may periodically have unpredictable requirements or demands.
Work is performed within a schedule of varied hours including evenings, weekends, and holidays.

Bachelor’s degree
Previous work experience at Visual and Performing Arts Center at in institution of higher ed.

Quarterly compliance training as assigned by institution

Varied hours that include evenings, weekends and holidays.

Cultural Programs

05/17/2024

No

Beth Holmes

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Coordinates all aspects of volunteer usher activities to enhance participation and service delivery including: soliciting and/or generating the interest of groups and individuals willing to serve in a volunteer capacity; monitoring the quality and effectiveness of existing volunteer programs; recommending program changes; recruiting and interviewing potential volunteers to determine the appropriate activity or program assignment; planning, scheduling, coordinating, and reviewing the work of volunteer and contract ushers; maintaining reports, statistical data, and time records; and evaluating program and recruiting methods to determine effectiveness.
Manage all the responsibilities of the Coordinator of Cultural Programs job description. Coordinate all activity of the VPAC. Manage “the keeper” of the AdAstra, Fastbook calendars, manage daily transactions, balance the monthly Finance Reconciliation sheet, contract all internal meetings and events taking place in the VPAC. Create estimates, receive BPO’s from departments, create, estimates, receive signed Event Orders, Communicate with Food and Beverage, Facilities, Audio Visual. Manage a FOH Hourly associate to service the internal events
Plans, organizes, and implements volunteer recognition events, activities, and initiatives.
Coordinates all activities in support of Arts Festival Oklahoma (AFO) including: coordinating artist and vendor application and selection process; requisitioning funds for goods and services in support of the festival; monitoring and reconciling the annual festival budget; compiling and maintaining a detailed AFO timeline and task list to ensure timely completion of tasks; and organizing and assembling the AFO annual final report.
Completes and/or updates annual cyclical projects; serves as liaison between the office of Cultural Programs and the various Arts Festival Oklahoma committees and sub-committees; schedules and plans meetings; creates and disseminates meeting notes; and serves as the event’s central communications contact within Cultural Programs.
Assists the Assistant Director with the coordination of theater front-of-house (FOH) activities (i.e., setup, ushers, concessions, merchandise, and custodial); serves as event FOH Manager as needed; and performs other duties as assigned by the Assistant Director and Director of Cultural Programs.

Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures
Contribute to a safe educational & working environment.
Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.
Complete quarterly health and safety training pursuant to OCCC’s established safety and health procedures and practices.
Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.