Accounting Clerk

Position Type: Year-round, Full-time, Staff position

Department: Finance

Reports to: Director of Finance

Salary range: $40,000 - 50,000

The Accounting Clerk performs a variety of general accounting support tasks within the Finance Department

Essential Job Functions:

• Process all Accounts Receivable
  • Reconcile daily store revenue: admissions, donations, inventory, etc.
  • Daily credit card revenue: book and tie to income received to bank on daily basis
  • Track & enter receivable income: group tours, school groups, online sales, etc.
  • Deposit daily checks and cash received
  • Reconcile checks and cash received from store and other donations
  • Book other income types - royalties, event rentals, deferred revenue, restricted gifts and grants
  • Wedding, events, café income reconciliation
• Process Accounts Payable
  • Input invoices into accounting software, confirm approvals and correct expense allocation
  • File and track all submitted invoices with approval
  • Reconcile monthly business credit card account - confirm all receipts are attached, approvals submitted and expenses are coded.
  • Process weekly check run, which includes ACH payments.
  • Confirm weekly checks are signed by authorized officials, postage is applied and mailed.
  • Input ACH payment information for applicable vendors
  • Controls and reconciles petty cash
  • Calculate monthly sales tax for filing
• Bank Reconciliations
  • Ensure accurate and timely filing of bank reconciliations for two accounts
  • Obtain all necessary backing for entries
  • Reconcile any variances and clear off bank statements
• Prepare end-of-year 1099s
  • Obtain W9 for all new vendors
  • Organize accounting software and vendors according to 1099 eligibility
  • Input all W9 information into accounting software
• Other duties as assigned

Supervisory Responsibility: None

Education and Experience:

• 2-year accounting degree or 3-5 years bookkeeping experience

Qualifications:

• Attention to detail
• Highly organized
• Excellent communication skills
• Computer literacy with advanced knowledge of Microsoft Office Suite
• Proficient in common accounting programs

Terms:

The Accounting Clerk is a full-time, full-benefits, salaried, non-exempt, employment-at-will position.

Shelburne Museum is an equal opportunity employer and highly values diversity. Shelburne Museum and The Source and Recruit Company do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.