Address
Form of work This full-time position is eligible for benefits including health insurance with HRA, FSA, short-term and long-term disability, life and AD&D insurance, dental reimbursement, Vermont Municipal Employee's Retirement System (5 year vesting period), optional 403(b) retirement plan, 11 paid holidays, personal leave, vacation leave, earned sick leave and bereavement.
POSITION OBJECTIVES
Accounts Payable Clerks are responsible for performing a range of accounting and clerical tasks related to the Accounts Payable function. This generally includes receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Accounts Payable
Carries out Accounts Payable accounting tasks including: reviewing and matching up purchase orders and invoices; preparing invoices for payment and ensuring that payment deadlines are met; entering all invoice amounts into the system and checking and correcting invoice errors
Maintains a working knowledge of other central office accounting functions and procedures and assists the Business Administrator with other accounting tasks and projects as assigned such as budget preparation, grant budget management and ADM audits
Carries out Accounts Payable accounting tasks including: reviewing and matching NEK Choice invoices to approved tuition vouchers; preparing invoices for payment and ensuring that payment deadlines are met; entering all invoice amounts into computer system; checking and correcting invoice errors; contacting schools or service providers regarding questions or discrepancies; researching questions regarding invoices; and filing paid invoices
Assists with the performance of internal and external audits to ensure compliance with district policy, State law, and established accounting practices
Maintains a working knowledge of other central office accounting functions and procedures, and assists with other accounting tasks and projects as assigned such as budget preparation, grant budget management and audits
Assist with grant procurement, time schedules, data collection, and filing backup support for grants
Oversees the receipt, auditing, date stamping and routing of incoming invoices, billings, statements and claims for district funds. Reviews approved purchase orders; ensures that purchase orders are coded correctly and that encumbrances and proper reporting are completed. Monitors and adjusts accounting codes and dollar amounts as needed. Orders and reviews purchase order reports; makes adjustments and cancellations as required.
Obtains authorization from appropriate personnel to pay invoices received; prepares input for invoice processing; maintains and reviews reports and vouchers.
Maintains vendor files; adds, deletes and changes vendor addresses and names. Conducts annual review of vendor file to determine if changes should be made; ensures that records are current and correct.
Reviews and maintains files for personal service contracts and recurring monthly obligations such as the district's VISA account, gasoline credit cards, lease and land payments, employee car allowances, etc. Verifies legitimacy of claims; obtains receipts and assigns accounting codes; processes for payment.
Reconciles vendor statements on a monthly basis; conducts research of district and/or vendor records as needed to correct errors; obtains missing invoices. Researches and reviews district accounts for duplicate payments.
Responds to inquiries or complaints from vendors or employees concerning Accounts Payable processing. Composes, formats and types correspondence and reports for response to vendor or as needed by supervisor
Ensure that invoices align with their corresponding Purchase Orders upon processing
Ensure all invoices are within budget limits if no PO is attached. Approval by Administration before processing
Identify and research discrepancies
Respond to inquiries from vendors and internal stakeholders in a timely fashion
Assist with invoice research, resolving issues, and documentation for audits
Ensure that invoices align with their corresponding Purchase Orders upon processing
Assist with invoice research, resolving issues, and documentation for audits
Facilitates and enters purchase requisitions for ENSU Office as assigned
Tracks receipt of items ordered for and delivered to office
Maintains file copies of all purchase orders that are created
Balances and codes FSA claims for A/P prep and verification
Enters all blanket PO's
Allowable tuition reconciliations, billing
Verify all documentation is received and approved for Universal Pre-K tuition before paying
Assist with W-2 and 1099 submissions
Assist with budget analysis
OPEB cost from grants reporting and submission, invoice to AP
VSTRS reporting quarterly, balance and submission after final approval by Business Administrator
Determine monthly premium statements for all group insurance policies
Box up all AP files at end of year, create new file folders
Ensure all AP files are organized in alphabetical order with newest invoice in front
Assist with grant procurement
Special Education/Medicaid Billing
Processes Medicaid and Special Education Billing
Working knowledge of Docusped
Verifies that service invoices correlate to student service plans in Docusped
Verifies that the appropriate amounts are charged for services, and adjusts for incorrect billing
Communicate with Director of Student Services and Medicaid Clerk to stay up to date on any student changes
POSITION OBJECTIVES
Accounts Payable Clerks are responsible for performing a range of accounting and clerical tasks related to the Accounts Payable function. This generally includes receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Accounts Payable
Carries out Accounts Payable accounting tasks including: reviewing and matching up purchase orders and invoices; preparing invoices for payment and ensuring that payment deadlines are met; entering all invoice amounts into the system and checking and correcting invoice errors
Maintains a working knowledge of other central office accounting functions and procedures and assists the Business Administrator with other accounting tasks and projects as assigned such as budget preparation, grant budget management and ADM audits
Carries out Accounts Payable accounting tasks including: reviewing and matching NEK Choice invoices to approved tuition vouchers; preparing invoices for payment and ensuring that payment deadlines are met; entering all invoice amounts into computer system; checking and correcting invoice errors; contacting schools or service providers regarding questions or discrepancies; researching questions regarding invoices; and filing paid invoices
Assists with the performance of internal and external audits to ensure compliance with district policy, State law, and established accounting practices
Maintains a working knowledge of other central office accounting functions and procedures, and assists with other accounting tasks and projects as assigned such as budget preparation, grant budget management and audits
Assist with grant procurement, time schedules, data collection, and filing backup support for grants
Oversees the receipt, auditing, date stamping and routing of incoming invoices, billings, statements and claims for district funds. Reviews approved purchase orders; ensures that purchase orders are coded correctly and that encumbrances and proper reporting are completed. Monitors and adjusts accounting codes and dollar amounts as needed. Orders and reviews purchase order reports; makes adjustments and cancellations as required.
Obtains authorization from appropriate personnel to pay invoices received; prepares input for invoice processing; maintains and reviews reports and vouchers.
Maintains vendor files; adds, deletes and changes vendor addresses and names. Conducts annual review of vendor file to determine if changes should be made; ensures that records are current and correct.
Reviews and maintains files for personal service contracts and recurring monthly obligations such as the district's VISA account, gasoline credit cards, lease and land payments, employee car allowances, etc. Verifies legitimacy of claims; obtains receipts and assigns accounting codes; processes for payment.
Reconciles vendor statements on a monthly basis; conducts research of district and/or vendor records as needed to correct errors; obtains missing invoices. Researches and reviews district accounts for duplicate payments.
Responds to inquiries or complaints from vendors or employees concerning Accounts Payable processing. Composes, formats and types correspondence and reports for response to vendor or as needed by supervisor
Ensure that invoices align with their corresponding Purchase Orders upon processing
Ensure all invoices are within budget limits if no PO is attached. Approval by Administration before processing
Identify and research discrepancies
Respond to inquiries from vendors and internal stakeholders in a timely fashion
Assist with invoice research, resolving issues, and documentation for audits
Ensure that invoices align with their corresponding Purchase Orders upon processing
Assist with invoice research, resolving issues, and documentation for audits
Facilitates and enters purchase requisitions for ENSU Office as assigned
Tracks receipt of items ordered for and delivered to office
Maintains file copies of all purchase orders that are created
Balances and codes FSA claims for A/P prep and verification
Enters all blanket PO's
Allowable tuition reconciliations, billing
Verify all documentation is received and approved for Universal Pre-K tuition before paying
Assist with W-2 and 1099 submissions
Assist with budget analysis
OPEB cost from grants reporting and submission, invoice to AP
VSTRS reporting quarterly, balance and submission after final approval by Business Administrator
Determine monthly premium statements for all group insurance policies
Box up all AP files at end of year, create new file folders
Ensure all AP files are organized in alphabetical order with newest invoice in front
Assist with grant procurement
Special Education/Medicaid Billing
Processes Medicaid and Special Education Billing
Working knowledge of Docusped
Verifies that service invoices correlate to student service plans in Docusped
Verifies that the appropriate amounts are charged for services, and adjusts for incorrect billing
Communicate with Director of Student Services and Medicaid Clerk to stay up to date on any student changes
