Accounting Assistant

Position Summary

Review, and process invoices and expenses for payment.

Essential Functions:

• Review and reconcile Lockbox deposit account.
• Print and coordinate signature and mailing of daily checks and maintain daily log and supporting documentation.
• Perform daily deposits of physical checks and maintain daily and supporting documentation.
• Reconcile and review credit card transactions.
• Continually monitor accounting department physical mail/email for incoming invoices and vendor/employee requests/check requests/issues.
• Place and track stop payments through bank on checks as necessary.
• Respond in a timely manner to internal and external inquiries.

Minimum Requirements:

• Education: AA or BS/BA degree in Accounting or related field
• 1+ year of admin assistant experience
• Specific Skills: Experience with accounts payable transaction processing; strong written and verbal communication skills, strong interpersonal and problem-solving skills, operate standard office equipment
• Other Required or Preferred Qualifications: Proficiency in MS Excel (required), experience in insurance industry (preferred), experience with Concur (preferred), experience with bank reconciliations (preferred).

Nonessential Functions:

• Assist accounting/finance team with ad-hoc requests as they arise.

Success Factors:

• Reliability
• Accuracy
• Organizational
• Attention to detail

Physical Demands:

• Prompt and regular attendance.
• Frequently move about to coordinate work.
• Lift and carry files weighing up to 5 lbs.

Disclaimers

This job description reflects management's assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned. This job description may be subject to change at any time.