ACCOUNTING ASSISTANT

Reports to: Senior Accountant
Status: Part Time, Non-Exempt

LOVE & COMPANY

Love & Company, based in Frederick, Maryland, is a national leader in senior living marketing, research, branding, advertising, and sales management.
Our people are inspiring. Curious and creative. Smart and strategic. Passionate, innovative problem-solvers. Together, we are united and relentless in our pursuit to help seniors live better lives. And we LOVE what we do.
For more than 30 years, Love & Company has been a national leader at the forefront of results-focused branding, marketing, lead generation, research, and sales advisory services specifically for the senior living field.
We are fully committed to supporting you in your career journey in ways that reward on many levels, as exemplified by our three Cs:

Culture

• We work together to achieve and exceed client goals.
• We are positive and enthusiastic collaborators who value diverse perspectives and foster trust and respect.
• We are committed to transparency, accountability, and integrity.

Career Development

• We provide career advancement opportunities based on demonstrated capabilities and organizational needs.
• We encourage continuous learning and skill enhancement for long-term success.

Compensation Program

• Comprehensive employee package including competitive pay and paid time off.
• Outstanding insurance benefits featuring full deductible coverage.
• Flexible work hours to accommodate diverse schedules.
• Hybrid and remote positions
• On-site gym to promote employee wellness.
• Engaging in social events and gatherings throughout the year.
  

POSITION OVERVIEW

The Accounting Assistant we seek will work on the operations team and provide accounting and administrative support. The Accounting Assistant will be responsible for general accounting duties such as documentation and entries related to payables and expenses and backup assistance.

PRIMARY RESPONSIBILITIES

• Manage the monthly Accounts Payable cycle including vendor invoice entry and check runs.
• Process employee expense reports.
• Provide office and backup support to the operations team.

DETAILED RESPONSIBILITIES

Manage the monthly Accounts Payable cycle.

• Enter and properly code vendor invoices and credit card receipts into the Workamajig system, ensuring proper approval and documentation is obtained.
• Prepare and process weekly check runs.
• Reconcile company credit card accounts monthly.
• Review monthly accounts payable reports, such as the Accrued Order Detail, and resolve outstanding items.
• Respond to Account Payable inquiries from staff and vendors!

Process employee expense reports.

• Receive and enter credit card receipts from employees ensuring receipts are coded to the proper billable project.
• Assist with preparing expense reports for reimbursement through payroll.

Provide office and backup support to the operations team.

• Maintain vendor files with current vendor information and W-9 forms.
• Maintain and organize accounting office files.
• Process 1099 filing annually.
• Assist Senior Accountant in accounting research for project reconciliations.
• Maintain and update the client sales tax exemption certificate files.
• Function as a back-up for the front desk when Office Manager is unavailable.

QUALIFICATIONS

This is a part-time (approx. 30 hours/week) position on the operations team. Hours may vary depending on workload. The individual we seek will have the following experience and capabilities:

• Two to four years of corporate accounting or bookkeeping experience, with a focus on accounts payable; experience in an advertising agency and with Workamajig a real plus
• High school diploma
• Accounting course work at the college level preferred
• Superb organizational skills, ability to work under tight deadlines, and ability to manage and prioritize multiple tasks.
• Demonstrated proficiency in the use of Microsoft 365
• Excellent written and verbal communication skills
• Utmost discretion, judgement, and professionalism both with vendors and co-workers
• Ability to pass a comprehensive background check.

APPLICATION DETAILS

To apply, please submit online at: https://loveandcompany.com/careers/:

• A detailed letter explaining why you are interested in the position, the strengths and benefits you can bring to the firm, and the experience you have in the above areas.
• Your resume, including any professional certifications.
• Your salary requirements

NOTE: Resumes will ONLY be accepted with a cover letter and salary requirements.
Love & Company is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

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