Accounting Assistant

Job Description

TASKS and DUTIES OF JOB

• Incoming mail sorted daily. Accounts payable related items filed in holding folders. General ledger related items filed in financial folders
• Process manual accounts payable. Includes utility bill account coding, scanning, attaching to created a/p transaction. Ensures proper approval, back up, and account coding is correct on all manual a/p other than utility bills.
• Reviews weekly Purchasing created invoices. Voids invoices with errors and provides good comments for voiding purpose.
• Processes operating and security check runs as scheduled. Replacement reserve requests processed timely
• Reconcile site vendor statements monthly. Reply timely to master vendor statement past due invoice notifications. Send past due notifications to Property Manager weekly until invoice is paid.
• Assists Property Manager to resolve accounts payable issues
• File all a/p related paperwork as scheduled
• Internal checks or online payments processed as scheduled, includes deposits processed and recorded. Also, manual mortgage payment recorded.
• Record journal entries using detailed descriptions
• Reconcile all bank statements monthly prior to financial report preparation. Resolve GJB transactions outstanding over 30 days. Send notification to Property Manager for OAR transactions outstanding over 30 days
• Reconcile security cash – security liability to Resident Deposit Audit Report monthly
• Complete financial preparation check list, include detail for accounts out of balance. Notification sent to Property Manager if GL account balance does not match OAR reports, including project worksheet. Analyzes preliminary financial reports & provide comments on discrepancies found for Accounting Manager’s review
• Research and provide sufficient response to auditors’ questions
• Strictly adheres to all company policies including dress code.
• The employee will be responsible for any other tasks of duties that may be assigned from time-to-time by the President, Accounting Manager.

Work Experience:

Education: Require a High School Graduate or GED.

Experience: Minimum one year of related business experience is required. Prefer experience in Accounts Payable/Bookkeeping. Customer Service experience is a plus.

Skills:

• Should have a good mathematical aptitude and verbal communication skills and the

ability to work with the computer, general ledger and accounts payable.

• Should be detail oriented and highly organized.
• Should be able to work independently.
• Should be able to deal with vendors, and do bank reconciliation.
• Should be able to read and comprehend purchase orders, transmittals, and vendor invoices, check price extensions, verify proper approval, match up enter in the computer for payment, and run checks using accounting software and hardware.
• Should be able to read and comprehend bank statements, deposit tickets and receipts, reporting from resident managers, enter into the computer and produce financial statements and bank reconciliation.

Physical:

Requires sitting, standing, reaching, use of hands and arms. Requires the ability to

communicate, in person and on the telephone. Able to see near and far, corrected if

necessary and read a computer screen for long periods of time.

Work Schedule

Monday-Friday 8:00am-5:00pm $16-$18/hr