Accountant

Summary: We are looking for a detail-oriented, self-motivated, team player to join Spaulding McCullough & Tansil LLP as an Accountant. In this position, you will be responsible for performing a variety of general accounting support tasks in the Firm's accounting department with efficiency, a great degree of accuracy, and attention to detail. This position requires you to work at our office in downtown Santa Rosa.

About Us: Spaulding McCullough & Tansil LLP is a 20-attorney, top-rated full-service law firm in Santa Rosa with a friendly, team-oriented work atmosphere, combined with a strong commitment to serving our clients. We have been selected as one of the Best Places to Work for 6 years by the North Bay Business Journal!

If you have accounting experience and are looking for an opportunity to join our team, please apply now! This position offers an opportunity for future growth, and we offer a comprehensive benefits plan. We value teamwork, work-life balance, and communication.

Summary of Duties: Duties for this position include the following and must be performed with a high degree of accuracy and efficiency while ensuring compliance with the Firm's Confidentiality Policy, including safeguarding confidential and personal information of clients and employees. Other duties may be assigned.

• Reconcile bank statements and general ledger
• Reconcile payroll and employee benefits with general ledger
• Process invoices received, obtain approval for payment, enter and post in QuickBooks/Caret
• Scan invoices to A/P vendor folders on network
• Verify and input invoices billable to clients into billing system
• File vendor invoices in posted file until paid
• Print, verify, and process internal check requests, enter in QuickBooks, print checks, obtain signatures, and distribute internally or post for mailing
• Communicate appropriately with vendors and suppliers regarding vendor and payment issues
• Obtain and file completed W-9s from vendors
• Process client payments and trust deposits, verify amounts against each client matter, enter payments into QuickBooks and Caret, reconcile QuickBooks and Caret
• Enter payments with distribution information onto Fee Distribution Excel spreadsheet
• Pull trust invoices, enter and print trust checks and apply payments in QuickBooks, post in Caret, and record information in Excel spreadsheet
• Communicate appropriately with clients regarding invoices and payments
• Provide exemplary service to clients including but not limited to responding to client inquiries and requests quickly, efficiently and completely
• Complete and provide W-9s as requested
• Process and issue Weekly Fee Distribution reports
• Prepare monthly A/R Hot List for Partners
• Print bi-monthly A/R aging reports for attorneys
• Email Daily Deposit List to partners and Of Counsel
• Print and distribute quarterly working attorney reports
• Verify, print and issue 1099s, and submit to IRS
• Respond to attorney requests for fee, invoicing and payment information

The range for this position is $65,000-$80,000 ($31.25-$38.46/hour) based on experience. This is an hourly (non-exempt) position and is eligible for overtime.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• High School degree required; Associate's or Bachelor’s degree preferred
• 3-5 years of recent work experience as an Accountant or in a similar role; law firm or professional services environment preferred
• Proven experience with cash-basis accounting and accounting principles
• Firm understanding of financial statements
• Hands-on experience with Excel spreadsheets and financial reports
• Accuracy and attention to detail; strong aptitude for numbers

Computer Skills:

• Competency in QuickBooks Pro, MS Office – Word, Excel, and Outlook
• Mastery in ten-key calculator

Certificates, Licenses, Registrations: Driver's License or reliable transportation during the workday

Other Qualifications: Ability to work overtime as needed

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is:

• Regularly required to talk and hear, use hands to finger, handle or feel, keyboard, mouse and run a 10-key calculator;
• Regularly required to use specific close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus;
• Frequently required to stand, walk, sit, and lift and/or move up to 15 pounds; and
• Occasionally required to reach above and below shoulder level with hands and arms; lift and/or move 15-25 pounds; climb and stoop, kneel and crouch.

Job Type: Full-time

Salary: $65,000-$80,000 ($31.25-$38.46/hour)

Benefits:

• 401(k) matching
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Santa Rosa, CA 95404: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• Monday to Friday

Work Location: In person